Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 11-18-2020
Dept Marketing Statement The Division of Physical and Biological Sciences (PBSci) is home to nine departments offering a full range of bachelor's, master's, and doctoral degrees and two small graduate professional programs. In addition, the Division oversees major organized research units, the Natural Reserves and a number of smaller research centers. The facilities team plays a key role in maintaining, resourcing, modifying and managing our physical assets so that our faculty, staff and students can achieve their goals in teaching, learning, service and research.
Under general direction of the Assistant Dean, the Facilities Manager oversees long-term planning, day-to-day operations, and small- and large-scale renovations associated with the Division's nine major science buildings and over 23 auxiliary facilities (approximately 620,000 asf). The Facilities Manager will play a lead role in the construction, relocation, and commissioning activities associated with the new IIRB building (in pre-design phase now). The manager oversees significant alterations projects for the Division, including major lab renovations and building infrastructure improvements like the SInsheimer steam generator replacement project and the PSB Air Handler Unit replacement. The position also serves as a key point of contact in dealing with facility issues, including power outages, fire incidents and other threats to building safety, instructional support and research continuity.
The Facilities Manager directly supervises the Facilities Assistant Manager, Machine Shop Development Engineer and Woodshop Manager. There are an additional seven indirect reports on the facilities team. In conjunction with these managers, the Facilities Manager evaluates and makes recommendations related to shop staffing, equipment, priorities, and organizational and operational needs.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $100,000 - $120,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day, Evenings, Weekend
Employee Classification: This is a Career appointment
In partnership with the Assistant Dean, lead the division's capital and space management and planning program. Play leadership role in planning, design, construction, maintenance, operations, equipment purchase and installation, relocation activities, and related policy development.
In consultation with the Assistant Dean, coordinate and negotiate on behalf of the Division with other campus departments (e.g., Capital Planning and Space Management, Physical Planning and Construction, Physical Plant, Fire, Police, EH&S), architects, planners, builders, and regulatory agencies on matters related to facilities planning and management. With respect to capital projects, represent the Division in Planning Phases: Business Case Analysis (BAC), Equipment List, Construction Drawings and Implementation Phases: Construction; Utility Fixture Connections; Building Commissioning; Relocation of chemicals, equipment, other materials, and personnel.
The Facilities Manager works cooperatively with faculty and campus Environmental Health and Safety in the management of laboratory safety, including laboratory and field safety operations, Injury and Illness Prevention, chemical and bio-safety hazards management (including toxic gases), hazardous and medical waste management, laser safety, and hazardous materials moves.
Administer and oversee budgets ranging from $50K to $1.5M+ per capital project for furniture, equipment, fixture connections, construction deficiency corrections, and relocation costs.
Administer the divisional Facilities budget, which typically covers maintenance and operations, safety and security, furniture, and moves.
Provide on-demand, ballpark cost estimates to Assistant Dean and Department Chairs for potential laboratory and office renovations. Consult with PIs, Researchers, Physical Planning and Construction, Physical Plant, Fire Marshall, EH&S, and outside consultants as necessary. Investigate potential cost-reduction options and provide analyses of their advantages and disadvantages.
Serve on various division and campus committees. Assume special project responsibilities as requested by the Assistant Dean.
15% - Staffing, Supervision and Mentoring:
Hire and train new employees, provide mentorship and supervision for direct and indirect reports, determine workload distribution, draft merit and performance evaluations, lead succession planning efforts, and resolve disciplinary issues as necessary.
In conjunction with supervisors within the unit, evaluate and make recommendations related to staffing, equipment, priority setting, cost assessments, and organizational and operational needs.
15% - Division Space Planning and Analysis:
Oversee implementation of the Division's overall space plans. Perform long-term planning analyses of Division space, considering cost implications, growth plans, and departments' needs for research infrastructure, support facilities, and programmatic adjacencies. Oversee development of occupancy scenarios and make recommendations to the Dean and Assistant Dean(s) regarding the implementation of plans for new buildings, laboratory space and other support needs. Oversee the implementation of adopted plans.
Meet with the Dean, Department Chairs, and others to discuss space concerns and problems, determine needs, and analyze options. Advocate for the Division at campus meetings involving space and facilities, present the Division's perspective, make recommendations, negotiate trades, offer solutions, and implement decisions.
10% - Divisional Safety and Security:
In conjunction with campus Environmental Health and Safety unit and departmental safety committees, oversee and ensure compliance in the areas of laboratory and field safety operations and training, Injury and Illness Prevention, chemical and bio-safety hazards management (including toxic gases), hazardous and medical waste management, laser safety, and hazardous materials moves. Manage the Division's security concerns; oversee the development and implementation of the division's Emergency Preparedness Plan. Help define the Division's laboratory safety compliance objectives and priorities.
Bachelor's degree in related area and / or equivalent experience / training.
Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management.
Substantial related analytical and managerial experience and skills, including project management and financial planning. Ability to develop innovative and effective solutions to complex and novel problems.
Excellent demonstrated research and analytical skills with ability to recall, retrieve, and communicate detailed information quickly, clearly, and accurately, both verbally and in writing, including preparation of concise written reports and oral presentations.
Ability to lead, manage and set goals for personnel, using skills to motivate staff in a manner that encourages teamwork and cooperative problem solving.
Must possess the ability and capacity to effectively and concurrently manage diverse projects with overlapping and fluid project schedules, comprising variable approaches/options with multiple and detailed components. Must possess effective decision-making skills in course-of-action decisions.
Strong working knowledge of, and experience in, utility-intensive construction and alterations projects, space management programs, space acquisition, and facility improvements. Knowledge of building and laboratory facilities codes and regulations.
Strong skills in verbal and written communications.
Experience and knowledge to inspect construction in progress (general and specialty structures) and read, sketch and interpret plans and specifications.
Familiarity with, or general comprehension of, Environmental Health & Safety codes and safe working practices as they relate to science laboratories, mechanical shops, and administrative functions, with the ability to develop and monitor safety programs, plans, and goals.
Possess and demonstrate sound business judgment in all manners of operations: unit, divisional and campus politics; strategy; personnel, safety, security, fiscal management, and administration.
Management and professional experience, business acumen, judgment and integrity to effectively serve faculty and sponsors while protecting, representing and advancing the University's best interests.
Demonstrated ability to give corrective and constructive feedback.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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