As a department within the Facilities Planning and Development Division at UC Davis Health (UCDH), Facilities Planning is responsible for advising and assisting UCDH's leadership with the planning, oversight, and allocation of investments in future and existing capital and space improvements on the UCDH Sacramento Campus. Facilities Planning (in coordination with the UC Davis Main Campus) provides guidance and oversight of UCDH's Capital Improvement Program and capital project approval process; manages and advises upon the allocation of spatial resources and capital and lease investments; provides space utilization assessments and transition planning services; manages real property (leased) as tenant representative in matters of leasing and construction; and manages the vast furniture project, inventory, and move logistics program for UCDH.
Job Summary Final Filing Date : 11/29/20 Salary Range : $2,613.03 to $5,245.21 Salary Frequency : Bi-weekly Appointment Type : Career Percentage of Time : 100% Shift Hour : Day Location : Facilities Planning City : Sacramento Union Representation : No Benefits Eligible : Yes
We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.
THIS IS NOT AN H1- B OPPORTUNITY
Responsibilities Under the direction of the Planning Supervisor, and in coordination with senior property management staff, the Real Estate Officer 3 is responsible for acting as the real estate expert and business officer for the Facilities Planning Offsite Operations Department. The position will directly assist the Planning Supervisor, Project Managers, and Contract Property Management team to support the offsite UC Davis Health facilities. Activities may include financial analysis of leased documentation, project coordination and tracking, lease administration support, and general administrative duties to support day-to-day operations, to include supervising the activities of a team of property management staff and potentially custodians, landscapers, and building maintenance workers.
The Real Estate Officer 3 would be independently responsible for administratively supporting total operations of offsite building management and site services. The position will define and develop complex budgetary, financial and programmatic feasibility and analytic studies with significant economic impacts. They will help to facilitate and manage the work order processes. Using knowledge of academic healthcare best practices, the individual will resolve a wide range of issues and formulate strategies for effective use and development of UC Davis Health facilities. Additional duties include performing due diligence tasks and analysis, drafting a variety of documents to administer/implement a contract during its life, populating and maintaining the campus portfolio database, resolving property management issues for off-campus leased locations, drafting consultant agreements and preparing financial and other reports as requested. In addition to lease support, the Real Estate Officer 3 will assist in organizing, planning, and tracking various design & construction small projects. The individual will support the professionalism of the organization and provide technical information and advice on building space needs, utilization, and standards. The position will produce and coordinate capital improvement program reports in accordance with university, state, federal, and local mandates. This role would also work closely with other UC Davis Health departments to support financial projections, account resolution and payment issues, capital program planning, budget analysis and also provide general business operational support for the entire Space, Real Estate, an Offsite Operations team.
Bachelor's degree in business administration, finance, real estate or a closely related field and/or equivalent training.
Extensive years of work experience in one or more of the following areas: business administration, real property appraisal, negotiation, acquisition, disposition, leasing, property management, title and escrow, University administration, or legal field.
Experience creating, tracking and maintaining databases and excel spreadsheets.
Experience in financial analysis.
Knowledge of lease administration principles.
Experience to develop long and short-term goals for resource planning, to analyze and evaluate programmatic needs, identify secondary effects, and recommend changes for effective administrative operation.
Experience interacting with customers, co-workers, and outside department through written and verbal communication.
Organizational skills to organize, plan, coordinate and set priorities effectively.
Strong financial skills to perform complex budget, finance, and analytical tasks and problem-solving using software. Demonstrated knowledge of economic and general accounting principles and practices.
A certification in Project Management; Real Estate; Property Management; or Business.
Master's Degree in Business Administration, Healthcare Administration, Planning or Public Policy.
Experience working in an environment requiring a high degree of political acumen and professional tact.
Knowledge of financial and accounting skills to develop and manage project budgets.
High level of analytical, mathematical and decision-making skills in order to analyze and interpret financial and legal contractual terms and to draft formal contracts.
Excellent writing and communication skills verbal and written.
Skill in property management and conflict resolution involving landlords-tenants.
Certification in Project Management; Real Estate; Property Management; or Business.
Expertise in proven methodologies for Process Excellence such as LEAN, DMAIC, Business Process Reengineering.
Experience with large institution (government) policies and procedures regarding financial, contractual, administrative, constructions design, environmental health & safety, fire safety, space utilization, facilities management procedures, rules and practices.
Experience working with architects, engineers, inspectors, contractors, government agencies and University staff at all levels.
May need to work weekends or holidays as per workload demands.
Must participate in the DMV Pull Notice.
Valid driver's license and clear driving record.
Position would require the ability to travel to other University of California locations.
Must be able to lift materials of approximately 25 lbs.
While performing the duties of this job, the employee must be able to regularly sit, stand, walk, talk or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl in an office and/or a hospital and commercial property setting within the context of a construction environment.
This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
EEO The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.