Lawrence Berkeley National Lab's (LBNL) Earth & Environmental Sciences Area (EESA) is a premier Earth sciences research organization where scientists are tackling some of the most pressing environmental and energy challenges of the 21st Century in order to enable sustainable stewardship and use of the Earth's resources. EESA has an exciting opportunity for a Program Operations Analyst to become an integral member of our Program Operations Analyst Team and to support the $100M DOE BER flagship project, Next-Generation Ecosystem Experiments (NGEE)-Tropics. With esteemed scientists from diverse disciplines and multiple institutions, NGEE-Tropics aims to advance our understanding and prediction of tropical forest feedbacks to climate change, with field research conducted at Puerto Rico, Panama, the Brazilian Amazon, Australia and Malaysia.
In this exciting role, you will work in close partnership with the NGEE-Tropics Project Manager (PM). As the Program Operations Analyst, you will assist a broad range of project and financial management activities, as well as field safety planning and coordination for the NGEE-Tropics project.
What You Will Do:
Serve as a point of contact and under general direction manage outside inquiries and requests regarding information of a moderate nature for the NGEE-Tropics Project.
Partner with project leads to understand their business needs, and provide them with systematic and timely analyses and recommendations pertaining to operations activities.
Coordinate and schedule recurring and ad-hoc meetings (in-person and/or virtual), which may include project team meetings, leadership/management meetings, science component meetings, collaborator meetings, calls with DOE Program Managers or other stakeholders, etc.
Coordinate and manage federal agency opportunity announcement (FOA) proposal creation and submission, interfacing with PIs, EESA management, and resource analysts to validate that requirements for document assembly, content review, and submission are in compliance with the guidance provided by the funding source or by collaborators (e.g., DOE, other federal agencies, national laboratories, universities, or private industry).
Utilize institutional systems to assist with tracking budget/spending and providing PIs with routine financial reports and occasional ad hoc reports.
Coordinate and track subcontract development/renewals and submissions
Assist in routinely assessing the financial status of subawardees, managing encumbrances, and invoice certification, and processing subawardee funding increments.
Coordinate and compile scientific-technical project progress reports as required. Report generation may require a synthesis of data from a variety of sources into a concise summary or conclusion for use by the PIs and/or submission to federal agencies.
Monitor and make recommendations for improving the website content for the NGEE-Tropics Project. Work with the PM to update NGEE-Tropics website to reflect the Phase 2 science plan, including developing our social media presence.
In collaboration with the EESA Operations Team, ensure optimal efficiency and effectiveness of operational processes for the Area and the Programs under your influence.
Support the development and maintenance of a NGEE-Tropics Field Research Safety Manual. Assist in developing a safety training portal which enables tracking of project-specific safety training for all NGEE-Tropics personnel and field collaborators
Gather requirements and processes of local host institutions at core field sites for (1) obtaining advanced and mandatory approvals/permits for NGEE-Tropics field campaigns, experiments, and instrumentation for continuous measurements; (2) scheduling field activities and reservation of canopy cranes and towers; (3) and coordinating field housing/ accommodations, support techs/personnel, field transportation, and other logistics.
Assist PIs with coordinating the procurement, shipping, and export of scientific instruments to field sites.
Additional Responsibilities as needed:
Work with the Program Leads, and Operations Leadership and other EESA Management on special projects, as assigned.
This position may act as a work lead, including training of EESA operations staff.
What is Required:
Bachelor's degree (or equivalent work experience) and up to 4 years of relevant operational analysis experience.
Demonstrated ability to successfully assist in managing the coordination and planning of moderate scope projects.
Basic skills and professional concepts of the operational functions including project planning, budgeting, scheduling, and information tracking.
Excellent organizational skills.
Some experience organizing and synthesizing technical scientific reports.
Demonstrated ability to work independently on small scale issues, establish priorities independently, develop own work methods and procedures, use initiative and judgment, and make decisions within the scope of work.
Ability to work productively under pressure and tight deadlines. Demonstrated experience managing deadlines and resources.
Excellent interpersonal, verbal, and written communication skills.
Sensitivity to diversity issues in a project environment.
Experience handling sensitive and confidential information with discretion.
Experience editing, proofreading, and correcting work to a high standard.
Ability to utilize institutional systems (e.g. FMS, Cognos, eSRA) and collaboration tools (e.g., Google docs, Teamwork) to coordinate and manage proposal submission, budget development and tracking, spend plan development, and providing PIs with periodic budget reports.
Strong technical skills including Google products, Microsoft Office suite, websites and databases.
Familiarity with LBNL policies, procedures, and practices in relation to program operations analysis.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 91359
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.