Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there's no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation's education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation's only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America's fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That's why Central Ohio residents find living here so fulfilling, both professionally and personally.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.
Serving as the college's chief financial aid and scholarships administrator, the Director of Financial Aid is responsible for ensuring compliance with Federal Title IV regulations and for leading the strategic direction of financial aid and scholarships in order to advance College-wide student success. The director directly supervises a small team of administrators (two supervisees, presently) but collaborates closely with Enrollment Services Operations team members responsible for financial aid processes including student budget and need determination, verification/certification, reconciliation, and more.
Core Competencies Required
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Leadership, Decision Making, Adaptability, Collaboration, Business Acumen and Quality Orientation
ESSENTIAL JOB FUNCTIONS
Financial Aid Administration
The director serves as the aid administrator of record with all federal, state, and accrediting entities, with responsibilities including: Annual reporting, including FISAP completion and submission, federal A-133 audit, federal Program Participation Agreement updates, Ohio Department of Higher Education audits, and IPEDS. Ensures adherence to audit requirements and complies with audit requests. Ensures compliance with record retention regulations and policies and other related institutional, state, federal, or accrediting requirements.
Awarding Policy & Compliance
The director is responsible for all aspects of aid compliance and awarding policies, including: 1) determining student cost of education, determining awarding policies for federal awards, ensuring that awarding meets federal regulations, and monitoring annual awarding budgets; 2) coordination of institutional and Foundation scholarships, administration of the College's scholarship application system and processes, determination of criteria for scholarship awarding and disbursement, and the development of appropriate student communications; 3) maintenance of scholarship information on the College website; 4) coordination of external aid; 5) management of review processes of over-awards resulting from scholarships/external aid; and 6) recommends policy and business practices to support the effectiveness of the awarding of aid.
The director is responsible for ensuring the publication of required aid, policy, and concern reporting, and other disclosures required to maintain Title IV funding eligibility.
The director monitors federal and state legislative mandates and determines potential changes to the student aid environment; informs College leadership as appropriate. Serves as the knowledge resource for all federal and state financial aid regulations and College policies and practices and ensures compliance.
Coordinates College-wide and student-level communications regarding financial aid. Serves as the integral member of the Enrollment Services leadership team.
The director initiates strategy, collaborates with College leadership to develop scholarship awarding criteria, develops and implements a set of robust financial aid and scholarship award strategies to leverage funds and maximize outcomes based on College recruitment, access, diversity, equity, persistence, and completion goals. Develops loan awarding criteria to support financial stability of students while minimizing loan indebtedness.
The director implements analysis tools to measure outcomes of strategic initiatives and develops trend analyses to inform decisions. Develops scholarship modeling for College and Foundation funds.
Enrollment Services Collaboration
The director collaborates with other leadership in Enrollment Services: with Integrated Systems to operationalize awarding of aid; with Integrated Processing to ensure compliance with federal and state regulations; and with Student Central and the Telephone Information Center to inform students of financial aid rules, requirements, and procedures. Serves as liaison for Enrollment Services with the Director of Institutional Effectiveness.
Other duties as assigned.
Other Duties and Responsibilities
Manages multiple assignments of varying complexity while meeting federal grant as well as internal regulations and procedures, with the ability to adapt to changing needs of the College and business partners.
Usual Physical Requirements
The employee regularly exhibits digital dexterity when entering data into computer, frequently sits for extended periods of time, and occasionally stands and walks. Employee occasionally reaches with hands or arms and stoops, kneels, crouches or crawls. Employee converses verbally with others in person and by telephone. Vision demands include close, detailed vision when focusing on computer screen. Employee occasionally lifts or exerts force up to 10 pounds.
Typical office environment. Regular exposure to moderate noise typical to business offices. Must travel to various Columbus State campuses and sites.
Knowledge, Skills and Abilities: Knowledge of: federal and state financial aid regulations, scholarship leveraging strategies, and budget management and administration; Data-driven organizational planning; policy development and implementation. Skill in: Communication with others, both verbal and written; project management; problem analysis and resolution; analytical thinking; facilitating meetings; planning and organization; working within a budget; research and analysis; time management; maintaining accurate and complete records; preparing operational and statistical management reports are required. Ability to: strategically analyze enrollment and financial data; develop and maintain effective working relationships with College associates and general public; maintain confidential and sensitive information; manage multiple assignments at once; provide administrative input and oversight; demonstrate flexibility; effectively work with persons of varying cultures and diversity.
Master's Degree in Education, Administration, Student Personnel, or a closely related field with at least five years' progressively responsible experience in financial aid administration or an appropriate combination of related education and experiences. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Internal Number: req3032_1603288469
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.