Ensures appropriate forms are completed by administrative staff and faculty, correct cost rates for IDC and F&A are applied, and that proposals are submitted via COEUS (the university's system for sponsored projects management)
Verifies that all required processes have been met, files are properly assembled for review and are complete
Makes judgments within a complex matrix of policy and regulation whether to proceed or to obtain additional review or approval
Ensures that negotiation and agreement tracking information required for contract proposals, non-disclosure, collaboration, and materials agreement is accurately maintained in COEUS and MyRAP (JHU Office of Research Administration (ORA) system for sponsored proposal processing and research agreement negotiation), and updates the database as needed
Determines schedules to meet review and submission deadlines
Applies knowledge of federal regulations and policy on research compliance, e.g., human subjects, animals, and stem cell use
Understands processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution
Composes transmittal correspondence to internal (e.g., administrative staff) and external (e.g., sponsors) regarding status of negotiations and/or signature process
Responds to routine questions regarding rules and regulations governing sponsored programs
Responsible for meeting benchmarks, timelines and goals to expedite processing of grants and contracts
Participates in continuing education to learn updates/changes in procedures, regulations, technology, etc.
Assists callers and visitors with routine information, Excel, and website information
Shares secondary responsibility for front desk coverage on an as-needed basis
High School Diploma or GED required
Five (5) years related administrative experience required
Additional education may substitute for required experienceand additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, and Abilities:
Strong computer skills and working knowledge of Excel required
Accurate mathematical and communication skills, must be able to read English analytically and to write well and fluently
Classified title: Sponsored Projects Specialist
Working title: Sponsored Projects Specialist
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $19.82 - $27.27 (Commensurate with Experience)
Employee group: Full time
Employee Status: Non-Exempt
Schedule: Monday-Friday - 8:30am-5:00pm 40hrs/Wk - Position is currently work from home during COVID 19.
Location: 733 N Broadway, Baltimore, MD
Department name: 10003802-SOM Admin Res Clinical Research Contract
Personnel area (School): SOM - School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.