Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. Position hours are generally Monday to Friday.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Infectious Diseases Division.� The position is located at the Wohl Clinic.� This position is for the Medical School Campus.
Under general supervision, performs administrative duties in support of the Office of Training Grants (OTG) and its mission to advance Washington University’s research enterprise by providing comprehensive support services for training grants and to facilitate efforts of investigators to secure funding at every career stage.
PRIMARY DUTIES AND RESPONSIBILITIES:
This position is expected to:
Assist with grant submissions and progress reports
Populate data tables
Obtain and distribute applicable instructions
Assist with compiling and submitting grant and progress reports according to established agency/university guidelines
Aid in management of REDCap database
Assist with data cleaning
Pull reports upon request
Provide support in identifying and implementing enhancements
Help with events (e.g. Training Grant Administrator monthly meetings, Training Grant Mock Study Sections, Council of Training Programs)
Provide handouts and printed materials for meetings
Assist with room reservations and set-up
Coordinate Training Grant Administrator Box folder
Tracks and maintains online database of awarded K, T and R25 grants. Organize resources
Send out requests to research administrators to update their grant data and follow up
Support marketing efforts
Prepare flyers and other notifications for OTG events
Assist with distribution of materials and mailings
Attends training sessions/seminars related to the position
Complete other duties as assigned by the OTG and Clinical Research Training Center leadership
High school diploma or equivalent high school certification.
Two to four years of related experience.
Three to five years of experience in program coordination or project management.
Pleasant and professional interpersonal skills are essential.
Strong English, spelling and grammar skills.
Ability to interact professionally with diverse groups of faculty, students and staff.
Strong organizational skills.
Ability to exercise sound judgment in establishing priorities.
Willingness to work cooperatively as well as independently.
Ability to be responsive to change and innovation.
Demonstrates high level of attention to details.
Ability to follow established procedures and maintain very high degree of accuracy, even with interruptions.
Positive attitude, strong work ethic, dependability, and an ability to be flexible and think quickly in a fast-paced, multi-tasking environment.
Experience with REDCap, Flight Tracker, website development, and Washington University systems.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.