| Department: MED-Obstetrics & Gynecology
Salary/Grade: EXS/8 Job Summary:
Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness. Specific Responsibilities: Complexity - Typically administers multiple research projects such as:
- Complex multi-PI or multi-unit proposals, grants &/or contracts
- Research portfolio for a more complex small to mid-sized unit
- NIH U-approximately $500K+/yr. over multiple yrs.
- NIH P-approximately $500K+/yr. over multiple yrs.
- NIH T-approximately $100-$200K+/yr. over multiple yrs.
- DOD and industry awards
- Center or program grants
- Proposals with cost sharing
- Fixed-price contracts
- Non-funded negotiations such as NDAs, user agreements
Pre-Award - Manages pre-award administration of grants and &/or contracts.
- Coordinates proposal submission.
- Coordinates budget and justification preparation.
- Completes sponsor and university proposal forms.
- Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
- Creatively and proactively evaluates and resolves problems and makes decisions.
Post-Award - Coordinates post-award activities.
- Monitors execution of all financial transactions in research portfolio.
- Forecasts & provides information for reports on financial status of projects.
- Manages day-to-day financial functions.
- Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
- Completes expenditure reviews.
- Reconciles monthly payroll entries.
- Verifies & processes cost share entries.
- Prepares & submits invoices to sponsors.
- Identifies program income issues.
- Proposes resolutions to overdrafts.
- Prepares interim & final financial reports.
- Facilitates account close out activities.
- Participates in efforts to improve research administration including serving on university committees related to research administration.
Financial - Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
- Provides information to senior management that is used for department budgeting purposes.
Human Resources - Mentors other administrative staff in research administration.
- Serves as the primary resource for research administration guidance.
Compliance - Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Recommends changes to improve programs, policy &/or practice.
- Resolves compliance problems & issues working in conjunction with faculty.
Supervision - Assigns & reviews staff work.
Performs other duties as assigned. Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
A minimum of 5 years’ experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience. Minimum Competencies:
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Provide leadership by cooperatively anticipating, coordinating, strategizing
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States. |
