| SUMMARY: The Associate Director of Siena’s Corrections Education Program (CEP) assists and oversees the launch of new on-site bachelor’s degree completion programs offered at participating southeast Michigan correctional facilities. Management of administrative, advising, enrollment, and various instructional services within several Michigan correctional facilities. RESPONSIBILITIES: Manages the academic advising, enrollment, and recruiting strategies and admissions processes in support of successful launch of a new program, in consultation and collaborations with the Dean, Associate Dean, Enrollment Management, Marketing, correctional facility school principals, Michigan Department of Corrections (MDOC) officials, and other officials and departments, as appropriate. - Establishes and monitors recruiting, marketing initiatives, and classroom enrollments to launch and support a new program at one or more Michigan correctional facilities.
- Collects and evaluates appropriate documents to conduct paper-based transfer credit evaluations for prospective CEP students.
- Assists CEP students in securing appropriate documents for the admissions, financial aid, & registration processes.
- Receives Admissions & Financial Aid documents on behalf of the University.
- Provides appropriate FERPA training related to confidential advising interactions.
- Ensures prospective and current CEP students understand university policies and procedures.
- Develops, updates, prints, and provides appropriate documents, handbooks, and other materials to CEP students.
- Ensures prospective CEP students meet appropriate admissions requirements.
- Collects and properly stores appropriate documents from and provides documents to CEP students.
- Maintains student records for prospective and enrolled CEP students.
- Develops and coordinates a university orientation resource provided on-site at participating correctional facilities for new CEP students.
- Develops, monitors, and provides degree plans for students. Effectively tracks bachelor degree requirements.
- Manages the drop/withdrawal process for CEP students.
- Monitors on-condition status of new CEP students.
- Reviews CEP student data using various reporting systems to identify trends and evaluate factors such as retention, persistence, and graduation rates to assess CEP students’ academic progress and success rates.
- Responds to CEP student requests and needs. Serves as an advocate and liaison for CEP students within the university to maximize CEP student success.
- Responsible for budgetary expenditures related to supplies, books, and other items for the program. Monitors and requests, as needed and within budget parameters, approved supplies, books, and other items, as needed.
- Functions as a liaison with facility staff and MDOC officials regarding procedures, planning, concerns, etc.
- Assist with efforts to provide re-entry services to CEP students released/paroled who re-enter into the community and seek ongoing education.
Assists with schedule coordination in conjunction with Academics and Operations administrative staff. - Shares draft schedules and corresponding course descriptions and/or syllabi, as requested, with the MDOC and correctional facilities in advance for review and approval.
- Assists in the collection of course syllabi, other instructional materials, attendance reports, grade reports, classroom sign-in sheets that require advanced printing, organizing, and proper delivery, where applicable, to and from participating correctional facilities.
- Interacts with appropriate personnel to secure classroom space at the designated correctional facility.
Coordinates training and support services for faculty. - Responsible for managing the process of selection and hiring of CEP faculty, in collaboration with senior leadership of the Academics and Operations team and faculty program coordinators.
- Provides appropriate FERPA training related to confidential advising interactions.
- Coordinates with other university partners and the MDOC in the orientation and required training of new faculty teaching in the program.
- Ensures faculty have appropriate LEIN clearances to enter correctional facilities.
- Tracks on-boarding processes to ensure faculty (and staff) have met appropriate protocols as established by the MDOC.
- Serves as an advocate and liaison for faculty to develop and retain qualified and professional staff.
Manages operations, orders necessary materials to successfully operate Siena’s CEP including but not limited to textbook orders and other instructional related materials, students supplies (e.g., pens, pencils, paper, folders, other materials), and program supplies. Develops, analyzes, and disseminates monthly, annual, and ad hoc CEP reports to MDOC, correctional facilities, administrators, faculty, and other college liaisons. Enhances liaison relationships with internal service offices to support Siena’s CEP. Maintains strong affiliations with Jackson College, the MDOC, and other external constituents in support of Siena’s CEP. Leads or serves on university committees, as determined or requested, in support of Siena’s CEP. Participates in corrections trainings, state-mandated trainings, meetings, potential conferences, and other events in support of Siena’s CEP. Represents the college and the university in daily operational matters at participating correctional facilities. Interacts with Siena’s Public Safety Department and other offices, as determined. Represents the university at various events. Participates in meetings, where needed, representing the Dean, Associate Dean, and/or other Siena representatives, accordingly. Expands personal professional development with potential teaching in Siena’s CEP. Performs other related duties, as determined and assigned, in support of Siena’s CEP. |
