The Manager will support the Head of Operations - Group Legal & Governance in managing and developing the Group Governance Manual (GGM) and its supporting compliance and reporting procedures, while serving as the Governance Co-ordinator for the Group CFO & COO function. Based in our IFC Head Office in Hong Kong, the Manager will provide direct support to Asia based stakeholders following the integration of Group and Asia Governance Manuals, ensuring clear governance procedures are established, adhered to and align with the broader risk management and internal control system.
Liaise with the IFC and AC Head Office Functions, as well as Business Unit and Local Business Unit Governance Co-ordinators over GGM content review requirements and adherence to GGM compliance reporting procedures, reflecting changes to the GGM via SiteCore application expertise;
Support the Head of Operations - Group Legal & Governance in the planning, delivery and review of annual Governance, Risk Management and Internal Control (Turnbull) attestations from Head Office Functions, Business Units and PCA Local Business Units, challenging where appropriate control effectiveness positions;
Contribute to the planning, design and execution of G20 enhancements across the organisation, including the integration of Culture, Conduct and Environment, Social & Governance (ESG) frameworks into the GGM;
Challenge Head Office Functions where policies are unclear, impracticable or duplicative;
Serve as Secretary for the bi-monthly Asia, Africa and US Governance Forums;
Provide GGM training materials to PCA Local Business Units to strengthen their understanding of GGM principles, requirements and reporting expectations;
Support Asia based Standard Owners in efforts to define a consistent and appropriate governance approach to Standard content management and compliance reporting;
Maintain Group-wide GGM MI for the purposes of Board / Board Committee reporting;
Manage the Group Code of Business Conduct programme of learning, including the Head Office annual all-staff certification exercise; and
Support members of the Group CFO & COO function in their policy management activities.
Governance, Risk Management & Internal Control Management
Support the Head of Operations - Group Legal & Governance in developing linkages between GGM policy requirements and the regulatory Group-wide Supervision (GWS) guidelines, in addition to the enhanced risk taxonomy and SOX Entity Level Control set, developing our internal approach
Play a key role in the design and implementation of the internal application, IBM OpenPages GRC, developing and embedding into BAU a harmonised workflow which facilitates both GGM and GWS compliance monitoring and reporting obligations;
Serve as the global OpenPages GRC application SME, leading the training strategy for the IFC Head Office and PCA Local Business Unit user population;
Deliver GRC related support to all colleagues within the Group CFO & COO function, ensuring sound risk management practices are embedded throughout first line operations, promoting and supporting colleagues with the Risk Control Self-Assessment process where appropriate;
Explore opportunities to simplify the current Governance, Risk Management & Internal Control - Annual Statement of Compliance process to create efficiencies for Turnbull reporting;
Support the Head of Operations - Group Legal & Governance in performing a Group level assessment of the control environment, culminating in the annual reporting of management's control effectiveness opinion to the Group Audit Committee; and
Participate in specific projects and deliver ad-hoc tasks in relation to Group Legal & Governance activities as required.
Skills, Knowledge & Experience Required:
Experience of using the OpenPages GRC platform would be a significant advantage.
Financial services sector experience, preferably within an international Group HQ environment;
Sound understanding of policy management and broader Governance, Risk & Control frameworks;
Experience in transformation project management;
Personable and approachable manner, with strong written and verbal communication skills;
Ability to work autonomously and as part of a team, meeting tight deadlines as required; and
Ability to gain credibility at all levels within the organisation, with an inquiring mind-set to probe and challenge existing management processes.