Reporting to the Vice President and Secretary of the University, the Assistant Secretary ensures effective management and implementation of various board and council activities related to the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees, and oversight of the Advisory Council programs, Smart Board, and Court Board.
Develops and oversees production of board materials for the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees.
Prepares various agendas and oversees agenda setting process for the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees.
Oversees materials production timeline and planning meetings for the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees.
Attends and staffs meetings of the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees.
Attends and works closely with the rest of the Office of the Secretary to implement tri-annual meetings of the University Board of Trustees.
Works closely with the Office of Campus and Student life to plan and implement the Student Perspectives Series and Trustee luncheons.
Works closely with and leads organizing efforts with board and committee staff for the Marine Biological Laboratory Board, Laboratory Schools Board of Directors, and Baptist Theological Union Board of Trustees in order to prepare for and successfully execute board and committee meetings as well as the production of meeting materials.
Manages the planning and implementation of the University Advisory Councils Program, including semi-annual Advisory Councils staff meetings, and the annual Advisory Councils Chairs meeting hosted by the President.
Attends semi-annual meetings of the 14 Advisory Councils.
Monitors budgets for various board meetings and events including but not limited to the Advisory Councils staff meetings and annual Advisory Councils Chairs meeting.
Represents the Office of the Secretary in working effectively with stakeholders across campus as appropriate.
Manages the Boards and Councils Specialist, who reports to the Assistant Secretary.
Works collaboratively with staff at all levels across the University and with internal and external partners to ensure the success of a broad range of projects and activities that are of high priority and strategic importance to the Vice President and Secretary and the University.
Prepares high-level briefings for the Office of the President on projects, boards, and councils related to the Assistant Secretaryâ™s portfolio.
Assumes additional responsibilities consistent with the changing needs of the office.
Execute complex projects and objectives in an extremely fast-paced and sensitive environment.
Exceptional interpersonal skills.
Excellent oral and written communication skills.
Possesses excellent organizational skills.
Highly effective managerial skills and ability to lead by influence.
Versatile and action oriented.
Work under pressure on multiple projects with resilience, discretion and diplomacy.
Demonstrates grace under pressure and can smoothly handle and/or diffuse a variety of situations and/or people.
Maintains a calm and courteous demeanor while handling competing priorities, a heavy workload, complex problems and tight deadlines.
Exhibits professionalism in all business dealing and interactions.
Manages sensitive and confidential situations and information with absolute discretion.
Demonstrates flexibility and adaptability.
Proven leader with demonstrated project management experience.
Possesses sound judgement and has excellent problem-solving skills.
Excellent knowledge of Word, Excel, and PowerPoint.
Competent in the Adobe Creative Cloud including Adobe Acrobat, Adobe InDesign, and Adobe Photoshop; willing and able to become highly skilled.
Able and willing to learn new software platforms of varying types.
Work non-traditional hours as required to meet deadlines and accomplish tasks.
Education, Experience or Certifications:
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Work with governing boards or development boards/councils preferred.
Work in higher education and a high-level executive setting preferred.
Familiarity with the University of Chicago preferred.
Cover letter (required)
References Contact Information (required)
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