| Stanford Libraries seeks a talented and driven Assistant University Archivist to join the Department of Special Collections and University Archives. The Department acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students and faculty as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists’ books, and some 59 million pages of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with an emphasis on Silicon Valley, California, and Mexican American history. The Assistant University Archivist will be an integral member of the Stanford University Archives, which partners with university community members to collect, describe, administer, preserve, and make accessible materials of enduring value pertaining to the history of Stanford University. These include records of Stanford administration; schools, departments, centers, and institutes; faculty; students, student organizations, and alumni; campus activities and events; and Stanford’s relationships with Santa Clara County, the State of California, the region, and the world. Reflecting this vast collecting scope, holdings of the unit include more than 30,000 linear feet of material and over 30 terabytes of electronic records within over 2,500 collections. The Stanford University Archives is proactive in documenting and serving the needs of an increasingly interdisciplinary and diverse university. The Archives is responsible for collecting, processing, and promoting materials inclusive of this diversity, and committed to developing associated programming, in collaboration with other Libraries staff, to extend the reach of our collections beyond traditional audiences. The Assistant University Archivist has primary responsibilities for collection management, and physical and digital accessioning. The Assistant University Archivist also shares curatorial responsibility for partnering with historically marginalized university communities, enabling us to maintain and scale our public outreach and collaborations with the university and our global community, including support for anti-Black racism awareness, and diversity, equity, and inclusion activities across the university. Core Duties Under the direction of the University Archivist, the Assistant University Archivist is responsible for: Collection Management and Accessioning (75%) 1. Running the day-to-day operations of the University Archives with little direct supervision, including overseeing and directing the management of University records and manuscript collections in all formats: • Managing the storage of all Archives material in all Library storage locations, including maintaining an up-to-date record of material locations.
• Coordinating packing and listing of collections for transfer to Archives in remote locations; overseeing the transfer and receipt of materials, including to permanent storage at the Stanford Auxiliary Library.
• Planning, supervising, and carrying out special projects, such as shelf readings and relocation of materials.
• Overseeing routing and tracking of material in all formats for Preservation/Conservation, lab reformatting, exhibit loans (in coordination with the Registrar), or return to the donor according to the terms of the Deed of Gift.
• Identifying confidential materials in the collections and routinely consulting with the University Archivist to follow established procedures to restrict access to those items. The Assistant University Archivist will be responsible for flagging and weeding inappropriate materials from the collection and either destroying them or returning them to the donor of the collection, according to the agreement in the Deed of Gift and/or in consultation with the Processing Archivist and the University Archivist as appropriate.
• Acting as the liaison between the Archives and Conservation Services to ensure successful conservation of the Archives’ materials. Undertaking surveys and identifying items in need of conservation treatment, and assisting in the execution of treatment plans.
• Ordering and managing use of collection supplies. 2. Accessioning, cataloging, and creating metadata for collection materials in all formats, in consultation with the University Archivist and Processing Archivist. Creating appropriate access tools to collections including Encoded Archival Description (EAD) finding aids using ArchivesSpace and according to established principles (DACS), as well as creating MARC catalog records for collections according to national standards. 3. Staging, creating metadata for, and accessioning born-digital or digitized content into the Stanford Digital Repository (SDR), according to priorities set in consultation with the University Archivist. Work with the Processing Archivist and colleagues within Digital Library Systems & Services (DLSS) to schedule monthly accessions via Preassembly and Goobi workflows. 4. Assisting with hiring, training, and supervision of staff, especially students and non-exempt hourly/staff. 5. Responding to reference and research requests, and serving on the service desk in the Department reading room. The Assistant University Archivist will provide time-sensitive reference and research assistance to University administrators and offices, and researchers. Desk service typically consists of two hours per week scheduled, plus other hours as required by special need. 6. Assisting in public outreach, including through updating the Department website, blogposts, social media, and the creation of associated research guides and online exhibits. 7. Serving as the Expert Partner (EP) for University Archives, supporting technology needs for the unit. Collection Development and Community History (25%) 1. Assisting in the appraisal and selection of archival materials for acquisition from historically marginalized campus community members. 2. Overseeing the Archives’ collaboration with Stanford Historical Society’s Oral History Program for the Stanford Community History Toolkit Project, and other projects as assigned by the University Archivist. 3. Promoting the collection and reuse of metadata sourced from historically marginalized campus communities, in collaboration with the Processing Archivist. |
