The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine has an outstanding opportunity for a Senior Program Financial Analyst.
Reporting to the Director of Financial Reporting and Budgeting, the Senior Program Financial Analyst will assist in the design, development and overseeing of the financial accounting, reporting and budgeting process to ensure consistency and that financial resources are used effectively. This position will take on the lead responsibilities for developing and preparing budget and financial reports for the Dean’s Office and School of Medicine (SoM). This includes collaborating with other Dean’s Office financial analysts to develop and implement school-wide budget report formats, reporting delivery timelines as well as consistent policy and process flow. Additionally, the Senior Financial Analyst will mentor and train other financial analysts as deemed necessary and provide back up support during vacancies and peak workload.
This position acts in an advisory capacity to the Director by providing research and analytical support on important financial issues and must demonstrate effective project management analysis and sound business judgment.
This position includes multiple and rapidly changing daily work priorities/deadlines in a dynamic environment; provides critical input and makes assessments of business activities that will affect the preparation of annual Dean’s Office and academic department budgets in accordance with SoM and University procedures and timetables; and analyses budget variances and makes recommendations for action to maintain and/or improve the services provided.
Direct the Budget Process and Related Reporting Process: The Budget process is in full swing from January through June annually with monthly and quarterly reporting on budget to actual. The Senior Program Financial Analyst will oversee the following major responsibilities related to the process: •Develops Dean’s Office annual budget plan which includes over $150M in activity. Process includes managing budget process for over 35+ operational units as well as SoM facilities and commitments which includes over $90M in expenses. •Develops SoM’s annual budget plan and long-range strategic plan which includes over $1.2B in annual activity. Process includes analysis of assumptions, budgeting operating costs, budgeting revenue which includes state funds, gifts and endowments, clinical earnings, AICR, financial data analysis, modeling, and financial performance metrics. •Directs activities of Financial Reporting and Budgeting group to provide support to SoM Dean’s Office unit managers in the development of monthly budgets, reviewing monthly budget to actual operational reports and prepare and explain quarterly forecasts vs. budget. •Reports to Director on a regular basis, describing the state of the Dean’s Office forecast compared to budget. •Provides analytical schedules and forecasts that will be used by executives in decision making in SOM facilities and program development activities. •Develops processes and procedures, and train staff to perform account reconciliations, and financial reporting preparation and review activities including internal and external annual reports (METER, AAMC, etc.). •Consults with the department(s) or areas being reviewed to establish an appropriate management/oversight structure for the project as is appropriate. •Provides direction/guidance to SoM Finance and Administration administrative support and financial analysis personnel on a project-by-project basis. •Develops and implements appropriate internal controls to direct financial activities. •Calculates and analyzes financial and budget performance ratios, other metrics and benchmarks to keep departments and/or Dean’s Office units financially viable. •Interprets policies and regulations concerning SoM’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government and state.
Financial Reporting / Analysis: Compiles, interprets and communicates various monthly, quarterly and annual financial reports distributed to UW Medicine stakeholders, UW Medicine Finance and Audit Committee, and for inclusion in the UW Board of Regents Annual Financial Report. •Reviews and analyzes pre-populated SoM financial data in web-based quarterly departmental reports for 32 Departments. Works with SoM department administrators/directors, making recommendations for adjustments and edits to executive summaries prior to the release to UW Medicine Leadership. •Prepares monthly SoM financial report presented to key UW Medicine leadership and UW Medicine Finance and Audit Committee. •Translates SoM unit objectives into financial assumptions for short-term and/or long-term planning. Projects SoM’s revenue and expenses and develops budget models to guide individual units and staff.
Development and Implementation of Administrative Systems: The Senior Program Financial Analyst provides financial project management and coordination in the development, coordination and implementation of new/revamped administrative and financial systems and will effectively manage project team(s) comprised of departmental personnel, SoM Dean's Office finance and administration personnel and appropriate information systems staff. The position analyzes the implementation of administrative systems and, where appropriate, provides and coordinates revisions to those systems. This will require in-depth research into complex financial data including UW Medicine financial data in specialized areas such as hospital funds flow for use in making decisions on project development and priorities.
MINIMUM REQUIREMENTS •B.Sc. or B.A. degree in Accounting, Business Administration or other related field or equivalent experience. •Five years demonstrated experience in financial operations, financial analyses, and or strategic planning.
Additional Requirements: •Computer proficiency with spreadsheets, word processing and databases in a Windows environment. •Ability to interpret and communicate to others complex policies and procedures. •Proven leadership and strong communication skills. •Demonstrated experience working in large, highly structured environments. •Ability to work independently with a high degree of reliability, accuracy and productivity. •Ability to handle confidential information responsibly. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues. •Proven track record in exercising discretion and independent judgment effectively in decision-making processes. •Demonstrated experience of successful handling of multiple projects with critical deadlines. •Functional working knowledge of project management principles.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •Two years of experience in a major medical school or academic medical center, including experience in financial operations management. •Specific knowledge of the University of Washington’s financial accounting, purchasing, capital equipment, grant and payroll systems.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.