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The Department of French & Italian Studies has an outstanding opportunity for a part-time (11 months at 50%) Academic Programs and Services Specialist
The French and Italian Studies Department (FIS) seeks an Academic Programs and Services Specialist to work closely with the chair and faculty on FIS-based programs to further the department’s goals and strategic vision to innovate our graduate and undergraduate programs.
Through new and revised curricula, FIS is reinvigorating its programs by articulating coursework in the department with a strategic vision prioritizing pragmatic applications of language skills and the teaching of transferable skills (including research and digital skills), interdisciplinarity, an approach to French and Italian as global languages, a commitment to advancing the goals defined in the FIS Diversity, Equity and Inclusivity Statement and Action Plan, and a commitment to teaching historical perspectives from the Middles Ages to the present. Moreover, the department has recently integrated the Textual Studies Program and its Graduate Certificate in Textual and Digital Studies. A minor in Digital Textual Studies is in the planning, along with a Graduate Certificate in Translation Studies, with a minor in Translation Studies to follow.
The department is thus becoming a hub for cutting-edge interdisciplinary programs at the graduate and undergraduate levels. These programs endeavor to offer students holistic pathways at the UW by helping them integrate their work in the department, in languages, and in the Humanities with majors across the UW (including in STEM), with a broad array of career goals and with plans for further study.
This person in this position must be able to work independently with administrative direction from the department chair and the curriculum committee members. This position will require frequent interaction with up to 7 other FIS faculty members to assist in creating and developing instructional assets through various platforms.
DUTIES/RESPONSIBILITIES Administration of Grad Programs (working with FIS Graduate Program Coordinator and directors of Graduate Certificate(s)):
Use the Student database and the Electronic Advising Records system to track student progress and perform degree audits; enroll students in Graduate Certificates. Approve petitions for degrees for both the Master of Arts (MA) in French and the existing and future Graduate Certificates.
Manage admissions process for the French MA: field inquiries from potential applicants; ensure that applications are complete.
Manage the MyGrad interface for tracking applications; follow up with applicants who have been accepted and rejected in the program.
Perform credit evaluations for applicants to Master’s in Teaching Foreign Language Program.
Seek out and publicize funding and fellowship possibilities, particular for underrepresented students (eg. GO-MAP).
Oversee internal application processes for research and travel awards.
Maintain and update websites for FIS-based degree programs (French MA; Graduate Certificate in Textual and Digital Studies; eventually a Grad. Certificate in Translation Studies; eventually minors in both).
Outreach to a broad array of departments, units, and advising centers on campus – within and outside Arts and Sciences. Focus on promoting FIS courses and certificate programs.
Seek possibilities for collaboration with other programs, either as one-off events, cross-listed courses or as sustained programs.
Seek to integrate FIS-based courses – from all programs (French, Italian, Textual Studies, Translation, etc.) – into programs in other units, as outside electives.
Actively promote FIS-based programs on social media.
Assist with advertisement of and recruitment for FIS-based graduate programs, including publicity outside of the UW for the French MA program. Coordinate with GPCs and GPAs in other units so these units can integrate information about FIS-based Graduate Certificates of possible interest to their students when they publicize their programs.
Communicate with Humanities Advising Services, the Graduate School and GO-MAP, OMAD, and other units on campus to enhance access to and the diversity of FIS-based programs.
Assist Program Coordinator in providing content for the bi-annual Newsletter and other forms of publicity.
Instructional, pedagogical, and program support:
Work with faculty to enhance student learning, including development of new courses and curricula.
Provide guidance on digital pedagogy and innovative uses of technology in classes and programs.
Seek out new tools, applications, platforms for enhancing learning in FIS courses and programs. Work with faculty to determine what would be most effective and useful. Develop strategies for integrating these tools into courses.
Seek out workshops and training when appropriate and available. Keep faculty apprised of possibilities for training.
Assist faculty with course management systems at all levels. This includes working with one or two language coordinators, in setting up sections at the beginning of every quarter in online platforms for language courses.
Work with faculty and students to develop opportunities for student research and internships, both within the department (through an honors project or independent studies) and outside the department.
Bachelor’s degree; and at least one year of outreach experience, or equivalent.
Strong interpersonal and writing skills are essential, as are strong public speaking skills and the ability to present the department and the University in a positive way to diverse populations.
Must be prepared to take initiative with outreach
Must be comfortable with technology and social media platforms
Must have a basic familiarity with word processing, spreadsheets and database software tools.
Must be able to demonstrate the ability to work e?ectively independently and as part of a team.
Excellent written and visual communication skills.
Excellent organizational skills
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Strong digital layout/design, multimedia, and web skills. Familiarity with design and web publishing applications and platforms, such as Adobe Suite, WordPress and Drupal.
Experience using marketing and social-media platforms such Mailchimp, Twitter, Instagram, Facebook, etc., to engage and build an audience
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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