The Office Manager/Registrar position provides general assistance and office support for the successful running of school programs. This position is responsible for providing exceptional customer service to our internal and external communities, as well as ensuring office supplies, organizational needs, and deliveries are all handled in a timely and efficient manner. Attendance, transcripts, and online school forms are managed on a daily, weekly, and monthly basis, requiring proficiency in relevant computer software platforms. Managing students who need medication, are feeling unwell, or need a moment of rest and quiet are also cared for by the Office Manager. Essential functions of this position are included below. A more detailed job description will be provided during the application process.
Model and respect the School’s Mission and Values
Provide general assistance, including email and phone support, to employees, parents, students, and visitors/guests
Provide support and assistance to Administration areas including Admissions, Development, Finance, and School Programs (i.e.: admission day and evening events, fundraising events, tracking mail payments, communicating daily staff absences, etc.)
Manage office and kitchen supplies to support the school program
Manage student health needs and medications
Manage and maintain student and school program files
Provide transcript information upon request
Other duties as assigned
The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.
In experience and skills, the ideal candidate will have:
1. Bachelor’s Degree preferred 2. Minimum two years of prior experience in similar position 3. Strong communication skills, in both writing and speaking 4. Ability to work collaboratively with colleagues and families 5. Digital skills: knowledge of Microsoft Office Suite, Google, Student Information Systems (preferred), and interest in learning other online platforms
Additional Salary Information: The Valley School offers a salary that is competitive with comparable schools in the Seattle area and is commensurate with experience and credentials. We also offer an excellent benefits package that includes medical, dental, vision, life and disability insurance, and Paid Time Off (PTO), plus opportunities for professional development.
About The Valley School
The Valley School is a progressive, pre-kindergarten through 5th grade, independent school that carefully attends to the individual development of children through intellectual exploration, community, and play.
We believe childhood is to be celebrated rather than rushed. It is a special time of exploration, unsuppressed creativity, friendship, and wonder. By understanding and respecting childhood, children — brimming with curiosity and imagination—grow into whole-hearted learners, practiced in thoughtful inquiry and critical thinking.
Our Mission and Values
At The Valley School, we ignite children’s natural passion for learning. Our students develop an academic foundation and become joyful learners through playful work, purposeful play, and the practice of community. Our school values include: celebration of childhood, collaboration, creativity, equity and inclusion, kindness, and respect for individuality.
Diversity, Equity, Inclusion, and Access (DEIA) Statement
The Valley School honors diversity, practices inclusion, and invites courageous conversations. We strive to create a community where each individual is valued, respected, and included. Though the journ...ey can be muddy – much like our playground – we aim to give every child the tools necessary to flourish.