INTERIM ASSISTANT TO THE HEAD OF THE LOWER SCHOOL 2020-21
ABOUT SAINT ANN’S SCHOOL
Since its founding in 1965, Saint Ann’s has embraced a commitment to education for its own sake, oriented to the capacities of each individual student, free of the encumbrances of formal grading, prizes, and rankings. At the same time, we are unabashedly committed to excellence in all that we do. With a faculty and staff numbering more than 300, and 1090 students, Saint Ann’s is among the largest and most sought-after independent schools in New York City. Occupying space in seven separate buildings clustered in Brooklyn Heights, Saint Ann’s draws most of its students from nearby Brooklyn neighborhoods as well as Manhattan. Known for its commitment to an education that brings together passionate and talented teachers with gifted and motivated students, Saint Ann’s has earned an outstanding reputation in academic disciplines and the arts.
The Interim Assistant directly supports the Head of the Lower School. Additionally, they are responsible for overseeing the daily theatrical production that is the Lower School and maintaining a welcoming and productive environment for all constituencies of the Lower School Building, including students, faculty, and parents. The Lower School serves approximately 240 students across grades 1, 2, and 3. This position requires in-person attendance on all days that the school is open and operational.
Excellent communication skills, project management capabilities, accuracy, ability to work independently and maintain confidentiality are all essential qualities, as are a great deal of patience and a lively sense of humor. The job is best done with a warm and welcoming demeanor, yet a firm hand with all constituents when necessary. There are many times when the office is met with simultaneous and time-sensitive demands from students, teachers, and parents—the Assistant must be able to prioritize among competing urgent demands and exercise good judgment and common sense in managing unexpected and at times, challenging situations Since the office is the central hub of the Lower School, the Assistant to the Head of the Lower School, as the director of the office, helps maintain an environment that is healthy and productive and augments the academic, social, and personal experiences for the entire Lower School.
PERSONAL AND PROFESSIONAL REQUIREMENTS
Minimum 3 years experience in related position
Experience working with children
Ability to be reflective, compassionate, creative, curious and flexible
Excellent interpersonal, organizational, communication, and writing skills, and demonstrated ability to thrive in a diverse workplace committed to equity and inclusion
Professionalism and willingness to serve as an advocate of the school at all times
Familiarity with Veracross, Google applications, Microsoft word and Excel desirable
The Assistant to the Head of the Lower School must be present in the Lower School Office and carry out responsibilities in person as long as long as the school is open. If the school must close on a short- or long-term basis due to COVID, responsibilities must be carried out remotely.
Maintain clear lines of communication with students, teachers, and parents; connect them with appropriate resources and information and with the Head of the Lower School as needed.
Create and maintain a welcoming space for students and teachers.
Manage needs and crises in calm, generous, thoughtful and creative ways, seeking the support of classroom teachers and the Head of the Lower School when needed.
Screen, log and sort incoming communication (calls, emails, drop-ins) from students, teachers and parents. Ensure a prompt response by delegating or handling.
Confer with teachers and the Head of the Lower School about student issues as needed.
Assist Head of Lower School with meetings and communications
Help maintain and organize student records and files on a daily and ongoing basis, including reports, evaluations, meeting notes, attendance, after school plans, and other materials.
Oversee the readiness and appearance of the office and order appropriate supplies
Plan events, including but not limited to parent conference days, readings, field trips.
Assist with anecdotal reports twice a year: collection, editing, archiving, and mailing editing of anecdotal reports.
Assist with Lower School budget, track expenses and allocate funds as necessary.
Coordinate beginning of year setup, ranging from the distribution of class lists and schedules to ordering supplies and preparing building.
Help manage and address building needs, such as cleaning, repair, supplies, etc.
Oversee fire drills and huddle in drills.
Monitor student absences & lateness by reviewing attendance in Veracross (a schoolwide database):
Prepare all mailings, including beginning of the year mailings and reports mailings.
Maintaining teacher and room schedules.
Oversee arrival and dismissal of students
Help teach academic subjects in classrooms as needed (reading group, math class, etc.)
Help direct and coordinate floating teachers and substitute teachers; maintain faculty attendance records and payment for extra hours
Other responsibilities as assigned.
A competitive compensation package, commensurate with level of experience, plus benefits.
Qualified candidates should send their CV and a cover letter to [email protected] . Candidates who identify as members of historically underrepresented groups are strongly encouraged to apply.
NOTICE OF NONDISCRIMINATORY POLICY
The School does not discriminate on the basis of race, color, religion, creed, gender, age, marital status, disability, national or ethnic origin or sexual orientation in carrying on its educational activities or in administration of its educational policies, admissions policies, employment policies, financial aid programs, and athletic and other school administered programs.
About Saint Ann's School
Saint Ann’s School is a leading independent not for profit school located in Brooklyn Heights, New York. Since its founding in 1965, Saint Ann’s has embraced a commitment to education for its own sake, oriented to the capacities of each individual student, free of the encumbrances of formal grading, prizes, and rankings. At the same time, we are unabashedly committed to excellence in all that we do. The lives of our graduates speak powerfully to the potential of an education based on these principles to ignite a passion for learning and to sustain creative energy in every field of endeavor. We accomplish this by offering talented students instruction shaped by creative and dedicated faculty, forming a true community of learners from pre-Kindergarten through high school.
With a faculty and staff numbering close to 300, and nearly 1100 students, Saint Ann’s is among the largest and most selective independent schools in New York City. Occupying space in seven separate buildings clustered in Brooklyn Heights, Saint Ann’s draws most of its students from Brooklyn and Manhattan. Saint Ann’s is known for its commitment to an education that brings together passionate and talented teacher...s with gifted and motivated students; Saint Ann’s students excel in academic disciplines and the arts. Our students are the frequent recipients of national awards and recognition for their accomplishments as scholars and artists, and our graduates (who now number more than 2,000) matriculate at the nation’s most selective colleges and universities and have distinguished themselves as writers, poets, musicians, actors, lawyers, physicians, and teachers, among many other professions. Our faculty include authors and scholars, artists, composers, performers, and filmmakers. Our parent body is accomplished, diverse, and committed to the unique educational mission of Saint Ann’s, and our alumni retain profound connections and loyalty to the School.
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