The Office Administrator represents the Office of the Head of School as a first point of contact for trustees, faculty, staff, students, parents, alumni, and campus visitors. Provides administrative support for the Associate Head of School for Equity, Inclusion, and Wellness and the Special Assistant to the Head of School. Supports the mission of the Head of School and maintains the office environment.
The Office Administrator is responsible for managing four budgets as well as the coordination of meetings and events. Primary coordinator of the three trustee dinners held in conjunction with annual fall, winter and spring trustee meetings. Attend full board session segments of the trustee meetings and produce the minutes.
The Office Administrator is the primary manager of the trustee resource, BoardEffect Trustee Portal. On this platform the Office Administrator will: • Post board meeting materials and maintain Directory, Committee Workrooms, Resource Library and Trustee Information sections. • Educate new trustees and their staff on use of the portal • Work with BoardEffect organization to tailor the portal to meet academy needs and stay current on BoardEffect’s software refinements. • Establish schedule for submission of board reports by senior administrators and gather draft board reports for review by the Head of School.
Build and curate the digital files of the Office of the Head of School and the trustees and transfer them to the Academy archivist on an annual basis. Work closely with the archivist, communications department, audio-visual team, and technology to gather records of the Head of School for the archives. Order furniture and supplies for office and members of the Head of School team.
This is a full-time, non-exempt staff position with full benefits.
Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.
The ideal candidate will have a Bachelor’s degree as well as a minimum of five years full-time administrative experience working in a fast-paced professional setting.
Excellent attention to detail is essential. High level of communication and organizational skills. Cultural competency that reflects and supports the inclusive and diverse academy community. Capacity to work cooperatively with faculty, staff, students, alumni, and parents. Ability to enlist, coordinate, and build teams with people on and off campus. Self-motivation with the ability to prioritize, take initiative, and work independently with minimal supervision. Proficiency in all aspects of the Office 365 suite and proven ability to learn additional software applications (Qualtrics, BoardEffect, and others).
About Phillips Academy
Established in 1778, Phillips Academy is a co-educational, boarding secondary school located just north of Boston and which educates students of intelligence and integrity from diverse cultural, racial, socioeconomic and geographic backgrounds. Our motto, Non sibi, not for self, was forged by Paul Revere into the original seal 240 years ago. The school's residential structure enables faculty to support students in their personal, social and intellectual development. The academic program fosters excellence in all disciplines within the liberal arts tradition. Faculty members guide students in mastering skills, acquiring knowledge and thinking critically, creatively and independently. The school strives to help young people achieve their potential not only intellectually, but also artistically, athletically and morally, so that they may lead responsible and fulfilling lives.
The Academy embraces equity, inclusion, and wellness and is committed to establishing a community that encourages people of diverse backgrounds and beliefs to understand and respect one another and to embrace differences of race, gender, gender identity, ethnicity, class, sexual orientation, national origin..., and religion. In its programs, the school seeks to promote a balance of leadership, cooperation and service, together with a deeper awareness of the global community and the natural world.
Andover's 1778 Constitution charges the academy to prepare "Youth from every quarter" to understand that "goodness without knowledge is weak...yet knowledge without goodness is dangerous." This obligation challenges students, faculty, and staff in mind, body and spirit to see beyond themselves and to go beyond the familiar; to remain committed to developing what is finest in themselves and others, for others and themselves.