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Creative Communications has an outstanding opportunity for a Production Coordinator. Provide front-line client service and production coordination for jobs printed on the Digital Press and Copy Center equipment. Plan efficient and effective production scenarios for in-house digital printing, including layout, paper allocation, and bindery. Prepare quotes and final billing. Optimize production capacity on digital equipment by identifying appropriate print projects for each device. Monitor all job entry tracks to work with digital equipment operators to develop daily production queue. Track jobs through production for timely delivery and quality control.
Work as a collaborative team member within Creative Communications to coordinate, plan, and produce jobs on the digital equipment. This position requires extensive client contact, ability to manage multiple projects simultaneously, understanding of diverse project specifications, and a positive work attitude. Have the ability to work effectively with a diverse group of people, with a focus on high quality work and excellent client service. Balance complex and competing priorities in a deadline driven environment. Maintain positive relationships with team members and customers.
Production Coordinator will coordinate and track jobs through the production cycle to assure timely delivery: •Secure client information and advise clients as they define digital printing projects. •Initiate orders from account managers, Digital Storefront, and WebCRD. •Perform minor trouble shooting of files •Organize client materials •Provide estimates using Pace Price List Quote, DSF, and WebCRD •Act as a liaison between account managers, clients, designers, all digital equipment operators and bindery to suggest cost efficient production for client needs •Coordinate jobs through production, bindery, and shipping •Track jobs to ensure timely completion and keep clients informed of progress. •Arrange proofs and/or final materials for delivery to client. •Prepare billings. Review billing for accuracy.
The Production Coordinator routinely establishes a production plan exercising: •Complete understanding of the digital printing process and digital files •General knowledge of standard desktop publishing programs •Independent problem solving to resolve unanticipated production failures. •Good communication skills to inform and negotiate effective production solutions. •Technical knowledge necessary for all components to produce final product •Computer skills to generate job ticket for initiating and documenting work process. •Knowledge of paper stock and other substrates •Using XMpie variable data software, construct simple variable data files for digital printing. Work closely with other Creative Communications team members for complex variable data production.
Supervised by the Printing Production Manager of Operations
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
A Bachelor’s degree in journalism, public relations, marketing, communications, English, or a related field or equivalent experience; the ability to communicate effectively both verbally and in writing with a wide variety of individuals; thorough understanding of communications planning, graphic design, desktop publishing, and digital print production techniques; experience preparing materials for printing; and three years relevant experience in one of more of the following areas: digital printing, client service experience in a complex institutional environment, coordinating digital production, or publications design
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Familiar with In-Design software, XMPie or other variable data software, Pace systems. Using Lean methodology participate in daily, weekly, monthly Lean meetings to increase efficiency and customer satisfaction
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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