A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This individual will support the mission of continuing the development of a well-funded and productive research program by providing grant support with an emphasis on Post-Award activities to faculty and trainees within the Department of Neurology, which is a department of the University of Michigan’s Medical School. Producing various reports for Neurology administrative research management also comprise this position’s responsibilities.
The Post-Award Research administrator’s responsibilities include providing Neurology research faculty with financial information regarding the status of their project grants and contracts for basic science research and human subjects (clinical) research. Post-Award Research administrators should be prepared to provide advice and support to Neurology faculty regarding their research portfolios through the monthly management and monitoring of budgets, expenses, and revenue, while ensuring sponsor guidelines are followed, as well as documenting fiscal oversight of these finances with the Principal Investigators conducting the research projects.
The position’s responsibilities include, but are not limited to the following:
Provide monitoring and reconciliation of research project grants and contracts using M-Reports, M?Pathways, Human Resources Management System (HRMS), eReconciliation and other reporting tools
Provide financial status reports to multiple research faculty members regarding their research portfolios
Produce monthly/quarterly projections utilizing forecasting tools to estimate future financial outcomes for projects or produce projections on an ad-hoc basis as necessary
Understand hardship requests, revenue payment types, project grant revenue allocation, and managing revenue at grant close-out
Assist faculty with progress reports, Post-Award Change Requests (PACRs) including re-budgeting and extensions, and award acceptance requests (AARs)
Review receivables and invoicing for sponsored activity as appropriate, understand cost sharing commitments, and unit defined commitments (UDCs)
Establish and monitor Sub-awards and Sub-contracts
Ensure compliance with sponsor terms
Interact with multiple Neurology staff including colleagues in research administration, administrative assistants, study coordinators, and also central offices such as Sponsored Programs, Office of Research and Sponsored Projects, the Medical School’s Grants and Contract Review office, the Clinical Trial Support Office, etc.
Update study coordinator effort in HRMS as allowable per sponsor guidelines
Facilitate communication and assist with project management between study teams and pre-award staff
Investigate and resolve project issues
Prepare responses to inquiries
Manage and meet multiple, overlapping deadlines
Stay abreast of new regulations and changing requirements
Produce reports for Research Administration management on grant and contract statuses using Business Objects, M-Reports, and other reporting tools
Attend PAAC meetings, RAN meetings, and other types of research administration meetings for professional development purposes and to convey information to Neurology research administration colleagues
Assist research administration colleagues in creating comprehensive processes and procedures for Neurology which are in alignment with the Medical School Grants office requirements
Communicate clearly and effectively with Neurology faculty during monthly finance meetings
Other research administrative duties as assigned
This position is posted at the Senior level with an Intermediate underfill. Bachelor’s degree or equivalent combination of education and experience in finance, grants/contracts, or business administration is required for both Intermediate and Senior levels.
Candidates eligible for the Intermediate level will have at least three - five years of research administration experience in an academic/administrative setting for higher education. Candidates eligible for the Senior level will have at least five - seven years of research administration experience in an academic/administrative setting for higher education.
Successful candidates must be motivated with a positive attitude and strong commitment to exceptional customer service, as they will work closely cultivating trust and report with a variety of constituents including departmental faculty and staff, Medical School and University administration, and sponsors. Must have excellent written and verbal communication skills and ability to maintain confidential information. Must have a demonstrated ability to prioritize, complete tasks in a timely manner, and work under the pressure of multiple deadlines. Must possess problem solving skills and exceptional organizational skills with meticulous attention to detail. Must have a demonstrated ability to work both independently and collaboratively within a team. Requires strong computer skills including proficiency with MS Word, Excel, PowerPoint, and Adobe.
Graduate level degree in accounting, finance, grants/contracts, or business administration; Strong Excel skills; Highly competent in managing complex research portfolios; Ability to easily collaborate with other research administration colleagues, especially while when working from home; Intellectual, introspective thinker – able to see the big picture and understand multiple ways of managing processes/procedures; Suggests ideas to enhance research administration work-life.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
The Department of Neurology offers the following additional amenities:
Professional growth and development opportunities
An experienced, knowledgeable, and friendly team of Pre and Post award finance professionals to assist in training
Flexible work schedules (5-day work week flexing in mornings or afternoons)
Beautiful work environment at Michigan House (located on Commonwealth Blvd in Ann Arbor)
Potential opportunity to work from home, or combination of remote and on-site activities
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 189291
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.