Reporting to the Director of Facilities Procurement & Economic Impact, the Facilities Sourcing Manager manages the day-to-day activities in the purchasing area. Under signature authorization for purchasing activities, this position performs functions that direct and lead efforts that benefit the purchase of planning, design, construction and facility maintenance services, materials, supplies, and equipment for the University. Additionally, this role oversees and directly handles procurement activities that include handling business relations of users and suppliers, identifying and solving purchasing associated problems with attention to University operations, policies and procedures, vendor relations, legal aspects of agreement management and negotiation.
1) Monitor all procurement activities of Facilities Services buying personnel; may supervise and train buying personnel assigned to the procurement unit
2) Draft specifications and develop Requests for Proposals; develop, format, compose, and/or review all agreements independently and/or under directions
3) Conduct negotiations with potential and existing suppliers; perform purchases of commodities and services as required; manage, monitor, and modify, as needed, the agreements and procurement aspects of assigned major contracts
4) Evaluate proposals either as an individual or as a coordinator of a group; prepare documentation for award analysis and recommendation of award
5) Prepare correspondence and reports regarding contract matters and the departmentâ™s contracting activities
6) Locate and define needs and opportunities for new University contracts; identify, assess, and expand supplier pool
7) Review contractor and vendor performance; coordinate and communicate all non-performance issues to incumbent and ensure resolution through documented progressive action or termination of contract
8) Provide consultation and/or direction to Senior Buyer in agreement development
9) Represent Facilities Procurement unit in procurement-related meetings with other University departments
10) Develop and oversee the maintenance and management systems which support administrative and daily operations; includes electronic databases, files, and hard copies of contracts, agreements, and leases
11) Develop and maintain Standards Operating Procedures (SOPs), contract templates, and other procurement documents and training materials to instruct Facilities Services, BSD facilities, design, and construction group, and outside consultants on procurement policy, procedures, document preparation, and change order management for all services, supplies, planning, design, and construction contracts
12) Participate in the annual plan process of Financial Services by identifying prioritized areas of improvement, identifying resources and timelines, and integrating plans with other functional managers
1) Demonstrated negotiation skills with experience in dealing directly with contractors, manufacturers, distributors, and sales agents or representatives
2) Demonstrated customer service orientation in a support or service department
3) Comprehensive knowledge of contracting techniques for planning, design, and construction-related projects
4) Work in a fast-paced environment setting priorities consistent with Facilities and University strategic planning
5) Understand and relate procurement concepts and develop and maintain relationships with supervisors, project managers, and directors
6) Strong written and verbal communication skills with excellent supervision and organizational skills
7) Strong computer skills with competency in Microsoft Office, including Excel, Word, and Access
8) One year of management experience with demonstrated responsibility and achievement in a strong leadership role
1) Bachelorâ™s degree, preferably with a purchasing, materials management concentration, or related field
1) Five years of direct purchasing experience in a buyer or contract administrator role or five years of experience in construction negotiation
2) Completion or work toward Certified Purchasing Manager (CPM) certification and demonstrated knowledge and expertise in purchasing with experience in administering a mid- to large-sized procurement operation
2) Cover Letter
3) Reference Contact Information (3)
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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