Reports to: Upper School Head, Upper School Dean of Faculty and Assistant Upper School Dean of Faculty
The person in this position facilitates the coordination of the operation of the offices of the Upper School administrative team in connection with faculty and parents. The ability to communicate well with a wide range of people as well as the ability to exercise discretion and respect confidentiality is critical. A person in this position must have a mindset that embraces new challenges and learning new skills, particularly strong computer skills and project management skills.
Maintain calendar for Upper School Head and Dean of Faculty
Maintain the Upper School calendar for faculty and students
Assist in memo and letter writing as needed
Assist in maintaining relevant databases for the Upper School
Provide support to the Assistant Upper School Dean of Faculty in administering a variety of data related input and projects
Answer and direct phone calls for US Head
Prepare agendas and take minutes at various Upper School administrative meetings
Maintains the schedule of faculty evaluations and promotions
Maintains a list of sabbatical requests and sabbatical leaves
Works on special projects with committees as needed
Schedules appointments for US Head and US Dean of Faculty
Schedules course counseling meetings, grade reviews and assembly speakers
Assists with book ordering process for courses, orders and purchases supplies for US Head and US Dean of Faculty offices
Responsible for confidential and time sensitive material
Strong customer service orientation, including strong interpersonal skills and a high degree of professionalism interacting with colleagues, parents and students
Strong computer skills, including the Microsoft Office suite, Google Docs, Google Drive, and Google Sheets, as well as database administration. Blackbaud K-12 experience would be a plus
Excellent verbal, written and proofreading skills
Strong organizational skills, including the ability to manage a variety of task
Willingness to learn new technology and proactively seek to manage all important Upper School information in an efficient and accessible manner
Required Experience: A minimum of two years as an administrative assistant. Experience in an independent school would be a plus.
About The Rivers School
The Rivers School is a coeducational, college preparatory day school for students in grades 6 through 12. Located in Weston, Massachusetts, Rivers challenges students to attain their highest levels of excellence in academics, arts, and athletics. Visit our website at www.rivers.org for more information.