At Saint Joseph’s University, our students, faculty and staff are our most important asset in bringing our Jesuit mission to life. This is a place where our faculty and staff can grow and learn alongside our student body, enjoying a teaching/learning environment committed to community engagement, intellectual rigor, a commitment to diversity and inclusion and the pursuit of the common good.
The HR Campus Partner, Talent Acquisition plays a central role in the posting and recruitment processes. This position has direct responsibility for the applicant tracking module in PeopleAdmin and serves as a key business partner and primary consultant to hiring managers and search committees.
Duties and Responsibilities (Essential Duties):
Consult with hiring managers and search committees to provide support, enhance consistency and compliance in search processes and work towards increasing inclusivity and diversity in our community.
Develop & maintain a hiring guide to assist hiring managers with navigating the hiring process, consistent with applicable employment laws and relevant policies/procedures.
Monitor the Equal Opportunity (EO) reporting for all administrative and academic searches.
Research, recommend and execute advertisements to target audiences and develop diverse applicant pools.
Carefully review all PD’s submitted for consistency across the University system prior to posting and for compliance with policies and laws; maintain the PD database as current and up to date.
Coordinate the job offer process.
Responsible for campus support in the use of the applicant tracking module and certain forms in the Records Management module including training and supporting all constituents in the use of the system (PeopleAdmin). This includes identifying, through interaction with hiring managers, potential improvements to current system technology to optimize the employee lifecycle process.
Manage and create forms/workflows in the TalentEd Records system that support all areas in the Human Resources office.
Provide support to the Director, Talent Management & Engagement, which routinely involves highly confidential information and situations of broad scope, such as project management, research, scheduling, and communications to the CHRO and all HR senior staff.
With Director, Talent Management & Engagement, is responsible for the day-to-day obligations relevant to assigned compliance areas including, but not limited to:, Title VII, Pennsylvania New Hires reporting, Review employment and advertising metrics to analyze trends and make recommendations to the Director Talent Management & Engagement as part of the quarterly metrics report to the CHRO.
Export applicant and new hire diversity data from the employment system, and review and analyze data with the Director, Talent Management & Engagement.
Support the Director, Talent Management & Engagement in the coordination of all immigration compliance and work visa processes.
With the other HR Campus Partners, provides back up support to all areas of HR and serves as back-up to the Human Resources Coordinator in providing general coordination of the front desk.
Serve on University Committees as approved or requested by the Director, Talent Management & Engagement and/or the CHRO.
Serves as the backup to the onboarding and leaves of absence areas.
Assist with special projects and other employment related duties as assigned. Support the planning and facilitation of HR-sponsored events
Number of direct reports to this position:
Physical Requirements and/or Unusual Work Hours:
Some additional hours may be required during peak recruitment times.
Minimum Qualifications (Education/Training and Experience Required):
Bachelor degree and 3-5 years’ experience in a relevant human resources functional role
Intermediate to advanced skill level in Word, Excel, PowerPoint, web content management and internet search software relevant to the position.
Intermediate to advanced skill level in function specific database software; demonstrated success in managing data with a high level of accuracy and confidentiality
Excellent analytical skills
Excellent written communication skills – including phone, letters, email, voice-mail, one-on-one, and the ability to compose effective communications to broad audiences within and outside the university community
Demonstrated high-level of organizational, communication and customer service skills.
Competent in the use of office machines, including multi-line telephone system, fax machine, copier.
Prior experience with PeopleAdmin employment system.
About Saint Joseph's University
For over 160 years, Saint Joseph’s University has been engaging men and women in a rigorous Jesuit education that empowers them to become leaders in their industries and communities. An expansive liberal arts curriculum that serves as a foundation for all students, combined with programs tailored to meet the needs of complex and evolving fields prepare students for all of their post-graduate pursuits. As a Jesuit institution, guided by a faith that promotes justice, Saint Joseph’s University educates for a higher purpose; service is central to the Jesuit identity, and students are expected to improve the common good by utilizing their skills and knowledge to promote tolerance, compassion and social justice.