As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
Office of Research Information Services (ORIS), a division of the Office of Research, coordinates, develops, and supports electronic research administration for faculty and staff at the University of Washington. Goals include:
Improve service to Principal Investigators (PIs) and research and administrative staff, enhance their ability to obtain funding, reduce their workload, and streamline the processing of their proposals.
Provide authorized individuals with convenient access to timely information on the status of proposals and awards.
Increase the efficiency of the research community to meet growing workload and compliance demands with limited resources.
Maintain the University of Washington's position as a leading public research University.
The University of Washington’s Office of Research Information Services has an outstanding opportunity for an Assistant Project Manager.
The Assistant Project Manager will manage project operations for ORIS integration with the Financial Transformation project. This position must establish close working relationships with team members, subject matter experts, stakeholders, and technical staff to manage key aspects of the integration between ORIS products and the Financial Transformation project. Additionally, this position must exercise discretion and independent judgment in prioritizing heavy workload and escalating issues. The incumbent will need the ability to develop relationships involving internal project staffing and FT Program project staffing and partner business unit as well as negotiate the day-to-day complexities of supporting independent, but related, projects.
A high degree of complexity arises from the decentralized nature of the University, coupled with the overall systems environment and magnitude of transformation desired. Successful candidates must interface productively with business-oriented clients, system end-users, and a technically oriented project team. The successful candidate will have strong business relationship and project management skills. An ability to streamline and standardize administrative systems and processes across a very diverse and historically relatively autonomous stakeholder base.
The University is implementing an enterprise-wide, multi-year initiative to replace the existing financial systems with a modern, integrated system that will provide functionality to support financial business needs. ORIS products which provide and support the enterprise research systems must seamlessly integrate with the new financial system to prevent any disruptions to the research work at the university. The person in this position will manage documentation, communication, organization of meetings, resourcing and resolve all issues surrounding operations of the integration effort.
Coordinates planning, and implementation of software releases across multiple workstreams.
Facilitates and supports technical team meetings in a manner that drives results and sustains team member focus, energy, and motivation.
Ensures progress towards objectives, escalating technical, quality and teamwork challenges as needed.
Coordinates the development and maintenance of work plans in Jira, monitoring deliverables, dependencies, issues, and risks.
Supports status communications with internal and external stakeholders.
Responsible for managing logistics around special meetings such as requirements and design workshops, user research sessions and user acceptance review, to include room reservations, virtual meeting support.
Coordinate scheduling, prep and post work associated with governance meetings, committee meetings, working group meetings and presentations to key stakeholders.
Coordinate with Assistant Directors and Project Managers to support program team schedules to meet project goals.
Ensure interview panel appropriately staffed and prepared for interviews.
Participate in recruiting interviews and decision making
Coordinate with Program and Project Managers on upcoming meetings and help to manage and execute upon deadlines and distribution of meeting materials.
Other Duties as Assigned
Special projects and other duties as assigned
Bachelor’s degree in Business Administration, Communications, equivalent education, or related field.
Minimum of 2 years’ experience working with complex projects or operations involving multiple teams and deliverables, complex client or community interactions, and prioritization of multiple competing demands.
Excellent oral and written communications skills; demonstrated and committed to provide excellent customer service.
Strong knowledge and experience in Microsoft products including: Outlook/Exchange, Word, Excel, Visio, Power Point.
Experience juggling diverse work assignments that range in duration and time sensitivity, with frequent interruptions and emergent priorities.
Ability to work under pressure and execute in a fast-paced environment with multiple deadlines.
Proven ability to work proactively and independently with minimal supervision. Ability to handle sensitive issues with confidentiality and diplomacy. Successful candidate needs to be able to organize and analyze large amounts of information and manage details.
Detail oriented and highly organized.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working in a project environment
Experience in technical systems environment
SharePoint and Google Site Experience
Knowledge of JIRA
Experience working on an Agile Scrum team
CONDITIONS OF EMPLOYMENT:
Work is in an open office environment and contributes to collaborative teamwork focused on problem-solving. Daily interactions with other team members, subject matter experts and stakeholders at all levels of the organization. While the general working hours are within Monday through Friday, 8 a.m.-5 p.m., this position will, on occasion, need to adjust hours to accommodate the business needs and deadlines.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.