Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Operations & Facilities Management Department. This position is for the Medical School Campus.
The Planning Assistant position provides planning and project support and coordination for Sr. Planners/Sr. Project Managers. The position will assist in space utilization reviews, field verification, benchmarking, and analysis of data and preparation of planning deliverables as well as vendor coordination on projects.� The assistant will manage calendar scheduling for their projects. The assistant will also prepare agendas, attend meetings, take notes and track action items on their projects.
PRIMARY DUTIES AND RESPONSIBILITIES:
Collect space utilization and existing condition information relative to current planning initiatives. Document those findings. Assist Sr. Planners/Project Managers in analysis of findings and preparation of deliverables/presentations.
Prepare agendas, attend meetings, take notes, track and follow up on action items for projects assigned to assist Sr. Planners/Sr. Project Managers with.
Research best planning and project practices relative to current planning initiatives and projects. Compile and compare findings to that of current initiatives and projects. Provide documentation and presentation citing references.
Field verification and documentation of existing items/spaces and newly acquired/newly constructed spaces.
Assist Sr. Planners/Sr. Project Manages with soliciting vendor proposals and vendor oversight.
Communicate with Sr. Planners/Sr. Project Managers regarding efficiency, accuracy, progress and/or delays on assigned projects and assists with planning and projects as assigned by the planning or project management team.
Performs other duties as assigned.
Bachelor’s Degree in field related to activities in facilities management with a minimum of one prior intern or entry level experience in planning or business.
Energy and enthusiasm - Consistently maintains high levels of activity and productivity.
Attention to detail - Careful and quality oriented.
Communication - Clearly conveys information, excellent writing skills.
Assumes responsibility - Self-starter, willing to interact as a team player, and take independent initiative. Works proactively in solving problems and takes action beyond normal responsibilities.
Computer proficiency – Microsoft Office and a Windows environment.
The hiring range for this position is $16.31 - $20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.