The Institute for Research on Health Aging conducts multi-disciplinary research that prioritizes the prevention of cardiovascular disease, neurocognitive disease, and cancer. Our focus is on translating new research discoveries into pragmatic interventions aimed at promoting healthy aging across diverse populations. Our approach involves human physiology, cohort, and clinical trial studies and our team includes established experts in population, clinical, translational, basic, and data science.
Our Research Administrative Coordinator will work under direction of the Research Director; Research Manager; and the Research Operations Associate of the assigned research area to assist with budgetary and fiscal management of research programs. You will assist with coordinating academic activities pertaining to business development, community relations, and grants management. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area. Importantly, the successful candidate will participate in not only team building activities, but also formal and informal training opportunities designed to promote cross-areas skills development and personal career growth in preparation for further leadership roles.
Additional duties and responsibilities:
Coordinates the administrative and office management systems for the department/unit.
Edits policy and procedure manuals.
Disseminates information including announcements, policies and procedures.
Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
Composes written correspondence, NIH reviews and letters of recommendation.
Generates monthly fiscal and physician billing reports and distributes to department management.
May assist Principal Investigator with completing and submitting federal and non-federal grants.
Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects and assists with implementation of new regulatory and compliance related programs.
Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.
Assists with creation and maintenance of budgets for research programs.
Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinates all academic activities, seminars, lectures and meetings.
May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
May conduct literature searches and format manuscripts for submission and publication.
Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
Assists Department management with other duties as necessary.
Coordinates the operational and fiscal management of research programs. Collaborates closely with Institute directors to ensure appropriate budgetary organization for all assigned research projects, including creation and maintenance of financial and operational reports.
Leads or assists with pre- and post- NIH grants award administrative functions.
Serves as a liaison between Institute leadership and the offices of research administration, human resources, research compliance, accounting and finance, and other research related departments.
Develops and implements procedures for ensuring compliance with all institutional administrative regulations, procedures, and policies.
Can assist with generating fiscal and physician billing reports and distributes to department management.
May assist with pre- and post-award grant activities including tracking project metrics.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.