First Presbyterian Church of Charlotte, a dynamic, historic, center-city congregation with 2,000 members, seeks a Church Business Administrator to provide full-time, on-site management of the business and operational functions of the church including human resources, property management, information technology, and finance. Ideal candidates will understand how the role functions as a ministry to help the church accomplish its mission. Salary and benefits are competitive. Send cover letter and resume to [email protected]
The FPC Church Business Administrator, through individual responsibilities and FPC Staff, provides full-time, on-site management of the following business affairs and operations of the church:
Facilities, property, and physical plant,
Administrative support and coordination of resources for mission, program, and ministry,
Security and risk management,
Supervision of office operations administrative and custodial staff,
Church-related publications and communications
Preferred Minimal Qualifications
Professional and personal commitment to biblical Christian principles and teachings
Significant executive-level experience in Business Administration or Accounting
Demonstrated experience in direct training, supervision, and management of staff of 15 FTEs
Broad experience in constructing and managing schedules for meetings and events with changing schedules and conflicting resource requirements
Skilled in using Word, Excel, PowerPoint, Outlook, Realm, and EMS (the church’s scheduling software).
Strong organizational, administrative, and delegation skills
Exceptional interpersonal / people skills including the ability to diffuse and manage volatile and stressful situations
Strong verbal and written communication skills
Ability to adhere to strict confidentiality
Build and maintain a cooperative team spirit with staff, volunteers, and congregation
Bachelor’s degree in business, management, facilities management or related field;
Master of Divinity degree or Church Administration certification-degree is highly preferred.
Essential Duties and Responsibilities
General and Staff Administration
Work with all levels of staff (administrative, custodial, security, pastoral, etc.), ministries and other leadership to recommend, establish and when instructed, implement church policies as directed by the Pastor and/or Church Leadership
Work closely with the Senior Pastor and Church Leadership to ensure that ministry leaders, and their respective ministries are properly supported and efficiently functioning in order to achieve the business, administrative and communication goals of the church
Oversee annual budget preparation for review by the Finance Committee and assist in presentations
Work with Church auditors/CPAs and Treasurer during the annual audit as required
Manage risk mitigation and insurance (building fire, collapse, liability, abduction, financial/catastrophes, sexual harassment/hostile environment, etc. and all claims)
Ultimate escalation for all disputes within and between departments
Act as a purchasing agent and provide approval for nonrecurring spending
Ensure vendor relationships, invoices, purchases, contracts, and services are performed in a timely manner
Attend all meetings as directed by the Senior Pastor
Develop policies to guide organizational and operational behaviors of the church
Work with staff and pastors to determine equipment needs and supervise purchases as required
Supervise the cleanliness, general operation, security and maintenance of the church
Develop business processes to improve the operational efficiency of the church
Work closely with facilities committee to maintain an inventory of all church property; annually, verify presence and condition; establish a schedule of replacement, upgrade
Work with the Property Committee and Construction Manager to provide project management guidance for the Capital Campaign
Perform other duties as assigned by the Senior Pastor or the Session
HR and Payroll
Ensure timely and accurate weekly payroll submissions
Update and maintain individual employee payroll files as needed
Work closely with the Personnel Committee to develop and implement HR policies and procedures for all FPC employees, the Employee Handbook is current, and that employees are kept aware of any changes
Conduct performance evaluations, assist in staff goal setting and make salary recommendations
Review and maintain necessary payroll reports
Communicate and administrate various employee benefits packages as required
Ensure staff development and training on a regular basis
Assist with the hiring and termination of employees in conjunction with the Personnel Committee
Review and distribute W-4s and I-9s as well as annual W-2s, 1099s, and other required tax reporting documents
About First Presbyterian Church (Charlotte)
Because our community of faith is made up of a great tapestry of unique and inevitably flawed humans, we know that we will never quite achieve the vision we’ve been given. But here is the vision First Presbyterian Church strives to be and to become.
We are a family of faith in Jesus Christ as Lord, seeking to understand and follow His teachings.
We bring our diverse social, political and theological perspectives to be woven together in community.
We seek to glorify Christ in the heart of Charlotte through our worship, fellowship, witness and service.
We welcome all to join us in our journey of faith, trusting God to change us, our community and our world.
First Presbyterian Church is part of the Presbyterian Church (USA). We believe two historically Presbyterian affirmations,?found in our Presbyterian Book of Order:
“In the name of Christ by the power of the Holy Spirit, the Christian community worships and serves God in shared experiences of life, in personal discipleship, in mutual ministry, and in common ministry in the world,” and
“The Church is called to be a sign in and for the world of the new reality which God has made available to people in Jesus Christ.”