The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The Office of Planning and Budgeting has an outstanding opportunity for a Temporary, Part- Time Grants Manager to join our team.
The Grants Manager will be an essential member of a team supporting the UW’s COVID-19 financial recovery efforts. In this role, the Grants Manager, as an individual contributor, will perform data extraction and detailed analysis to determine which expenditures are eligible for recovery from multiple state and federal funding sources as well as work across multiple central offices to ensure accounting transactions are entered, supporting documentation packages are assembled and funds are managed within the award criteria.
Position Complexities: The Grants Manager will support the data gathering, analysis, transacting and reporting across multiple funding sources that are subject to highly complex, and continuously evolving, guidance from the state and federal level. Managing these complexities and understanding the restricted nature of various funding sources is a key support function to the institution’s recovery efforts. This position acts as a critical resource to ensure the institution appropriately utilizes and complies with reporting for multiple highly complex grant awards and state appropriations. Strong task management and problem-solving abilities, as well as meticulous attention to detail, are critical to the success of this position.
Position Dimensions & Impact: Efforts to obtain and appropriately utilize state and federal funding sources are essential to the institution’s COVID-19 financial recovery. This position will serve a key transactional function in supporting the Office of Planning and Budgeting in its role as the central coordinating office for the institution’s financial recovery from external sources
Duties and Responsibilities:
Analyzes cost data and perform financial management of state allocations and federal grants in support of the UW’s COVID-19 financial recovery efforts
•Extracts and analyzes cost data from multiple systems for purposes of determining reimbursement eligibility from state and/or federal funds such as FEMA, CARES Act, or state appropriations •Coordinates with other central administrative offices and outside consultants to assemble supporting audit packages to meet the need of various grant sponsors •Prepares and submits accounting journal vouchers to move eligible costs onto external funding sources •Uses database management programs to query and analyze data. •Provide cost/benefit analysis to support the utilization of various restricted funding sources
Analyzes legislation and/or sponsor requirements to determine appropriate use of funds and identification of additional funding streams
•With guidance from supervisor, reviews applicable legislation or sponsor requirements to ensure utilization of funds is appropriate and within legal scope. •With guidance from supervisor and third party consultants, reviews alternative funding streams to determine if expenditures incurred by UW may be eligible for reimbursement.
Prepare Status Reports and Materials
•Drafts and edits progress reports, data tables, and illustrations for submission to funding agencies and/or presentation. •Manage schedule to ensure timely submission to meet deadlines, obtain supporting materials, understand established guidelines and requirements set by various funding agencies.
•Performs additional duties as assigned that fall within the reasonable scope of this position.
•Bachelor's Degree in Business Management, Accounting, or Finance related field •Two to three years minimum of work experience •Minimum of one year of federal or private grants management experience. •Experience with querying accounting data from enterprise systems. •Strong organizational, project management, and independent problem-solving abilities. •Ability to perform tasks independently with precision, accuracy, and meticulous attention to detail. •Ability to work in a fast-paced and collaborative environment, managing multiple priorities while coordinating the resources needed to meet deadlines. •Ability to understand, transact and review accounting entries.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.