1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.
Preferred Education: Yale University experience or other large and complex academic institution. Knowledge of Yale University faculty policies and procedures. Knowledge of Yale systems. Supervisory experience. Familiarity with Drupal, WorkDay financial and administrative systems, and project management tools.
Preferred Education, Experience and Skills: Yale University experience or other large and complex academic institution. Knowledge of Yale University faculty policies and procedures. Knowledge of Yale systems. Supervisory experience. Familiarity with Drupal, WorkDay financial and administrative systems, and project management tools.
Required Skill/ability 5: Ability to relate comfortably and knowledgeably to a wide range of individuals. Strong service orientation. Strong attention to detail and accuracy.
Posting Position Title: Senior Executive Assistant
Required Skill/ability 3: Ability to plan, organize, and manage a large volume of work and many different administrative tasks in a complex, fast-paced environment. Ability to engage in several tasks at the same time and ability to tolerate frequent interruptions in any one task and still execute it in a reasonable time frame.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Executive Assistant, Graduate School
Required Skill/ability 1: Excellent organizational, interpersonal, and verbal and written communication skills. Demonstrated ability to interact professionally with all levels of faculty, administrators and staff. Ability to draft routine communications on behalf of the Dean and to respond to routine correspondence in a professional manner. A writing sample will be requested.
Required Skill/ability 4: Sensitivity to and ability to effectively maintain confidentiality of information and materials. Ability to work independently and under pressure. Mature judgment when handling sensitive issues. Ability to prioritize, anticipate problems and proactively solve problems.
Required Skill/ability 2: Excellent computer skills, demonstrated exceptional facility with word processing, spreadsheets, calendaring and email software. Ability to learn new applications and platforms. Demonstrated exceptional ability with Microsoft Word, Excel, Outlook Suite, and Box.
Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.
Internal Number: 62504BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.