Updated: Aug 13, 2020 Location: UC Irvine Campus Job Type: Department: FAMILY MEDICINE
Job Opening ID: 9749
Reports To: Chief Administrative Officer
Working Title: Executive & Communications Specialist
Department: Family Medicine
Bargaining Unit: 99
Payroll Job Code: 007376
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
The Executive & Communications Specialist for the Department of Family Medicine will oversee daily and long-range activities and projects for the Department Chair, Division Chief of Geriatrics and Chief Administrative Officer. The incumbent will be responsible for various duties including executive support for department leadership, development of department communications, and serve as a project manager on various initiatives. Incumbent must use independent judgement and have a high level of organizational skills as this position, under general supervision, handles sensitive and confidential executive level correspondence including but limited to, patient care, department management, and research. The applicant must possess solid communication and interpersonal skills to communicate effectively verbally and in writing, having a keen awareness of organizational politics, tact and diplomacy. Incumbent will service as the public relations contact for all department matters and represent the department at various meetings. Incumbent will manage all community outreach efforts and will engage in various community projects to build external relationships. The Executive & Communications Specialist will provide executive level administrative support to the Chair, Chief and CAO in the department.
Bachelor's degree in related area and / or equivalent experience / training.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Ability to use sound judgment in responding to issues and concerns. Ability to use discretion and maintain confidentiality. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs including Outlook.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.