The Executive Director will be responsible for oversight of a new organization being established at the University of Chicago to implement COVID-19 screening/testing programs for students, faculty and other academic appointees, post-doctoral researchers, and staff.Â This position will work in close partnership with physicians and staff in the University of Chicago Medical Center (UCMC) and Biological Sciences Division, Student Wellness, and other key partners in the Office of the President, Office of the Provost, Office of Legal Counsel, The Department of Safety and Security, Campus and Student Life, Human Resources, and University Communications.Â This role is contemplated to be in the Office of the President and will have significant involvement in the development and launch of the organization, including the hiring of team members to execute various functions.Â The exact number of FTEs for the organization is yet to be determined but is expected to be between 15-25.Â Testing volume is anticipated to be 3,000+ tests per week.Â This is a temporary position that is expected to last 9-12 months with the possibility of extension based on mutual agreement and largely driven by the trajectory of the COVID-19 virus.
1) Overall leadership and management for the organization and the program, directing a team in the execution of a host of administrative responsibilities, both strategic and tactical to ensure compliance with the University of Chicagoâ™s established protocols for testing.Â
2) Leadership responsibility for the Testing Teamâ™s adherence to critical compliance and operational processes, such as marketing and communications, participant management, sample management, data entry and analysis, budgeting and financial administration, engagement with public health officials, monitoring/reporting, and compliance.
3) Direct organizational structure, workflow management, resource allocation and budgetary oversight for the COVID Testing Program team.
4) Key liaison to the UCMC and University leadership responsible for enterprise-wide response to the pandemic in matters related to COVID testing compliance.
5) Ensure Testing Team members have adequate resources, training, and education materials to rigorously adhere to required PPE and health and safety protocols.
6) Function as leadership level liaison with UCMC to assess and report medical supply levels and collaborate on testing prioritization decisions.
7) Develop collaborative strategies to identify effective approaches for process improvement through strong relationships with colleagues across the University and UCMC.
8) Lead communications planning and coordination of materials, including outreach strategies to the University community as well as executive level progress updates.
9) Direct a set of administrative responsibilities for the COVID testing Program Team, including but not limited to, oversight of matters related to organizational structure, human resources, staffing and recruitment, compensation design, finances and budget, goal setting and performance management, IT and technical support.
10) This is a temporary position that is expected to last 9-12 months with the possibility of extension based on mutual agreement.
1) Manage complex projects, large scale events or organizations in the past, that have an entrepreneurial spirit, and can maintain calm under pressure.Â
2) Excellent judgement and the ability to problem solve in a fast-paced environment are key.Â
3) Garner credibility quickly among senior leaders and colleagues.
4) Think strategically and implement tactical initiatives.
5) Effectively manage and/or influence across a matrixed and decentralized environment.
6) Demonstrate self-confidence and appropriate assertiveness while acting as a team player and showing appreciation for and respecting the collective role of a team.
7) Strong management, leadership, and communication skills with experience presenting recommendations to senior management.
8) Thrive in a fast-paced, dynamic work setting.
9) Excellent time management, organizational, and project management skills.
10) Direct and work with cross-functional teams.
11) Strong experience with high level project management and successfully meeting milestone and project deadlines.
12) Direct results and initiatives, supported by rigorous analytics and observation of behavior patterns.
1) BS/BA Degree in related field.
2) Masterâ™s Degree.
1) 10+ years of progressive experience in a senior strategic or project management role.
2) Navigating complex organizations.
3) Driving large strategic projects from conception through successful conclusion.
4) Higher education a plus.
5) Clinical setting or other regulated environment.
6) Implement change management initiatives in dynamic environments.
2) Cover Letter
3) Reference Contact Information (3)
Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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