Position Description: The Operations Manager provides direct supervision of the portfolio's Building Safety Coordinator team of seven FTEs, who each manage building security for one shift, along with one Office Coordinator. The Operations Manager is an active and interactive, day-to-day operations-oriented position, coordinating security, as well as parking, janitorial, and landscaping services across the portfolio, and serves a primary liaison between those service providers and the property management teams. The Operations Manager acts as the primary point of contact for UC Facilities, UC Transportation, UC Police Department, and other internally contracted service vendors. The Operations Manager position is designed for an individual with extensive building operations management experience and extensive University experience. The Operations Manager also serves as the department's liaison to HRPCN, providing counsel to the Associate Director on personnel strategy, policy, and actions, as well as aiding with department personnel actions. The Operations Manager directs the department's audit process including quarterly benchmarking in preparation for and in response to audit findings, as well as serving as the department's office manager.
DEPARTMENT SUMMARY: The UCLA Asset Management Department provides full-service property management for University-owned office buildings in Westwood (five buildings containing 1,000,000 SF, occupied by 160 University tenants, generating $47M of annual revenue), plus limited-service property management for 60 other University-owned properties around Southern California, all through 40 FTEs of policy covered staff operating in teams.
DEPARTMENT TEAMS: ** Property Management: This team runs the building portfolio, including tenant relations, repairs, maintenance, engineering, fire-life-safety, work orders, TSRs and FSRs, budgets, variance analysis, and tenant construction project coordination. ** Operations: This team operates cross-functionally with the property management team to manage people and processes. This includes contract vendor services for the portfolio, such as the security, parking, janitorial, and landscaping people and their work. It also manages processes, including personnel actions, the department audit processes, and the department's office(s). ** Accounting: This team accounts for the building portfolio, including property accounting, rent billing and collection; purchasing, POs, and A/P; cash management, closing, reconciliation of recoverable expenses, variance analysis, adjustments, accruals, NPEARS and GL management, property accounting in Yardi, budgeting, financial transactions, construction project accounting and close-out, and financial analysis. ** Financial: This team analyzes the building portfolio, including, financial and debt analyses, leasing and lease administration, acquisition due diligence, planning funding for capital maintenance, preparing strategic and business plans, plus data management for off-campus owned properties, and campus-wide real estate projects. ** Contracts: This team administers contracts across the portfolio of owned buildings and leased spaces for capital expenditure, tenant improvement, maintenance, repair, and professional service projects, including those requiring public bidding, all in compliance with UC Policies and Procedures for public contracting. ** Construction: This team project manages construction across the portfolio of owned buildings and leased spaces for tenant improvement (TI) construction jobs; supervises major maintenance (MM) jobs in collaboration with Engineering; coordinates activities of CPM vendors, and provides TI and MM project planning and reporting.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.