1) Register all users of Â the Pritzker Nanofabrication Facility (PNF) in a timely manner while maintaining a customer focus throughout the entire process including: ensure users complete all training requirements and user agreements for internal and external users are executed in a timely manner, verify with admins that user-provided accounts are active and appropriate for PNF charges; add CBORD access as appropriate for access; add users to Grouper, create Hull accounts with appropriate access for external users, and be available for userâ™s questions throughout the process.
2) Assist Financial Coordinator in distributing invoices. Verify exceptions on access reports with students.
3) Provide quotes for external work performed by PNF staff for others.
4) Work with PNF Staff and Students to establish and execute standing orders for chemicals and supplies.
5) Oversee students to ensure stocking materials are ordered in a timely fashion.
6) Assist Technical Director to maintain up to date contracts.
7) Assist PNF Technical Director as needed, including but not limited to submit timely reports to the University and non-University units.
8) Maintain all PNF e-mailing lists and website, in addition to updating the online Website and Viewing Corridor news and information.
9) Originate and track work orders for all vendor management.
10) Organize and manage team-based events for training (development, recognition, and other organizational initiatives), interviews, PNF events/functions, and projects.
11) Support annual operational planning (AOP) processes, business planning, and performance review cycles.
11) Track and help drive completion of key deliverables and follow up on outstanding items.
12) Flexibility entering cleanroom environment, after appropriate training.
1) Excellent problem-solving and adaptability skills. 2)Â Strong organizational, communication and interpersonal skills. 3) Ability to interact comfortably with faculty, staff, students, and other PNF users, both University-internal and external. 4) Ability to develop collaborative relationships throughout the University community. 5) Ability to adapt to continually changing business and work environment. 6)Â Demonstrated ability to effectively make decisions that represent the mission, values and strategic plan of the organization and stakeholders.Â 7)Â Ability to handle highly confidential and sensitive materials and situations. 8) Ability to manage and organize ad hoc projects to support processes and workflows for the PNF Teams. 9) Ability to complete large volumes of work efficiently and effectively. 10) Ability to be reliable, driven and results oriented. 11) Ability to recognize the need to change and improve processes. 12) Demonstrated ability handling multiple projects and working well under deadlines. 13) Demonstrated ability to work independently in an organized manner prioritizing the work of multiple projects.
1) Bachelorâ™s Degree in related field with a minimum of five years of progressively responsible administrative experience OR minimum of seven years of progressively responsible administrative experience.
1) Minimum of 2 yearsâ™ experience creating, editing, proofing and sending executive communication (surveys, interviews, debriefs), website updates and preparing presentations decks for executive leadership.
2) Minimum of 2 yearsâ™ experience reconciling budgets, tracking expenses and providing timely updates on office expense management.
3) Experience scheduling, preparing and proactively anticipating details for meetings, events, interviews, and ongoing tasks/responsibilities.
4) Experience working in higher education or an academic research environment.
5) Experience developing creative solutions to address organizational challenges.
6) Experience designing processes to maximize efficiency.
7) Experience planning meetings or events.
1) Experience in Project Management methodologies.Â
2) Demonstrated knowledge of University financial systems â“ GEMS and Buysite ex: purchase order (PO) process.Â
3) Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.Â Â
4)Â Familiarity with Workday - Time Approver.
1) Cover Letter
3) Writing Sample
4) Reference Contact List (3)
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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