As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The School of Medicine Dean’s Office has a new Human Resource Manager position reporting directly to the Director of Human Resource Operations. The HR Manager will provide expert consult and complex support within the HR Shared Services team for nine of the SoM Basic Health Sciences departments and the Dean of Medicine departments. The position will handle Human Resources and Payroll matters requiring independent judgment, analysis and discretion in effecting, executing, and discharging personnel functions in the University of Washington's human capital management system, Workday. Workday functions encompass the areas of employment, classification, promotions, onboarding, compensation, benefits, leave management, and training and development for all Faculty, Staff, and Student employees. This position will be responsible for ensuring that Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations. This position is expected to understand, interpret and apply appropriate policy, procedure, and required regulations. This position will work closely with the SoM Academic Appointments and Compensation unit, the Integrated Service Center, Total Talent Management and the universities Compensation Office.
ABC Shared Services is a multi-channel resource for HR, Payroll, and leave management inquiries and transactions specific to the School of Medicine community. With the management of the Workday system shifting to ABC for multiple SoM Departments, the role of the HR Manager is vital to a successful management of Workday and the continued success of the departments that are served. This role will work to support the ongoing stabilization of Workday. This role will work closely with the Director for ABC Shared Services, the Director of HR for the SoM Dean's Office, and the Managing Human Resources Partner to create and facilitate new business process both within the School of Medicine and across campus.
This position requires significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside the ABC Shared Services unit. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations.
Human Resource Management
Understand the organizational complexities of the Basic Science Departments and Dean’s Office units; including job types, reporting relationships, specific roles and responsibilities within the broader context of the SoM's administrator of policy and procedure.
Serve as day-to-day expert providing informal and formal first tier advice and guidance to staff, students, directors and administrators regarding UW human resources policies and procedures.
Provide short term HR Manager coverage to departments across SoM as needed.
Assist departments in coverage plans for payroll and HR roles.
Provide school wide HR and Workday process support.
Understand and be proficient in the complexities of both staff and academic personnel.
Manage leave records for staff and academic personnel.
Attend and participate in SoM and campus-wide human resources meetings and committees.
Attend and participate in All Team and HR / payroll specific team meeting meetings.
Attend and participate in Workday trainings related to job functions. Complete all relevant Workday assessments successfully.
Develop and implement recruiting strategies for ABC clients; develop job descriptions and best practices.
Continuously improve and deliver New Hire Orientation presentations. Participate in developing and delivering other HR related trainings.
Compile repository of job descriptions for SoM use.
Manage all updates to the SoM Staff HR Intranet site.
Develop training tools for SoM HR Managers regarding Workday.
Lean Process Improvement
Identify and recommend process improvements regarding the ABC HR/P process, quality control, and SharePoint system.
Develop, analyze and revise team guidelines, policy, procedures, and training tools.
Develop, analyze and revise team communication templates which serve to streamline processes and increase consistency.
MINIMUM REQUIREMENTS Bachelor's degree in Human Resources Management, Business Administration or other related field. Two years' work experience preferably in human resources at a diverse, multi-faceted organization.
Thorough knowledge of HR policies, procedures, principles and practices. Personnel and salary administration, recruitment techniques and management.
Excellent interpersonal and communication skills (written and oral).
Proficient in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation.
Ability to communicate in a diplomatic, friendly, yet effective manner with SoM leadership, faculty, staff, and central campus offices.
Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff.
Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated.
Ability to creatively solve problems in order to meet goals and objects.
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base.
Demonstrated success in working with diverse populations.
Demonstrated ability to work independently and as part of a team.
Equivalent education and/or experience may substitute for minimum requirements.
Certification as a Professional in Human Resources (PHR) or Society for Human Resources Management Certified Professional (SHRM-CP).
Human resources and payroll experience at a large University setting.
Experience working with Union and Non-Union employees classified employees, Professional Staff employees, Faculty, and Student Employees.
Knowledge of Washington State employment law.
Knowledge of University of Washington human resource policies.
Experience with Workday, SharePoint and Lean process improvement.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.