Works closely with Professor Graham Allison and provides administrative support in:
Managing high-level professional correspondence;
Drafting and editing written products (op-eds, articles, course cases, etc.)
Assisting in preparation for business travel
Helps coordinate Professor Allison's faculty working groups, assisting through the entire process of inviting guest speakers, organizing travel logistics and event preparation consisting of room bookings, catering, and tracking RSVPs.
In charge of all administrative responsibilities surrounding the HKS course taught by Professor Allison, including updating the Canvas page, coordinating with Course Assistants on assignments, responding to student requests, drafting presentations, compiling course materials, etc.
Manages administrative work for senior fellows associated with the Project:
Drafting nomination/renewal paperwork;
Coordinating with fellows and their assistants to arrange visits to Cambridge including booking travel logistics
Processing payment for fellows' visits
Other special duties as necessary
Processes reimbursements, honoraria, and other financial transactions for Professor Allison and the Project; works closely with the Belfer finance office as needed.
Maintains contact databases and filing systems.
Acts as backup to Prof. Allison's Executive Assistant.
Other duties may be assigned that entail special project work.
This is a fully benefits-eligible term appointment ending one year from date of hire.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
2 years of relevant work experience in an administrative role, project management or academic setting required.
Able to prioritize work under deadlines, the ability to be flexible and agile in high-pressure situations
College degree in political science, international affairs, public policy, or history preferred.
Proficient in Microsoft Office Suite, SharePoint, Adobe. SalesForce is a plus.
Excellent communications skills
Dedicated team player that shows initiative, is a self-starter and works independently
Demonstrated ability to coordinate complex tasks/events with minimal supervision
Excellent interpersonal, project management, and organizational skills
Demonstrated ability to take initiative and creatively problem-solve
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52299BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.