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The Department of Classics is a dynamic and creative unit with 11 faculty and 1 staff member serving 33 undergraduate majors, 15 graduate students, and over 10,000 student credit hours per year in courses pertaining to the ancient Greek and Roman world. The Administrator reports to the Chair, acting independently under the Chair’s general direction within the University's policies and procedures. Specific responsibilities include general administration, business planning, financial management, personnel, facilities support, research support, development, and other functions as necessary.
Our faculty, staff, and students are intellectually engaged with the ways that race, gender identity, sexuality, ability, class, and ethnicity intersect within and shape the human experience, both within the educational experience and outside of it. THE DEPARTMENT OF Classics ENCOURAGES EVERYONE to think critically about the world around them, and engage actively. Thus, we are strongly seeking candidates whose experience has not only prepared them to fulfill our commitment to inclusion, but has also given them the confidence to fully engage with people from a wide spectrum of backgrounds.
Specific job functions by area are listed below.
General Administration: The Administrator oversees payroll, procurement, travel, equipment inventory and Department personnel. The Administrator is the chief liaison between the Department and other campus units such as the Dean’s Office, Shared Services, Payroll, Academic Human Resources, Registrar, and Accounts Payable. The Administrator maintains accurate records of budgets, HR, & other operations; manages Department functions and public events (as required); and oversees arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars.
Finance: The Administrator manages state, gift, grant and self-sustaining budgets (approximately $1.3 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and establishing financial management policies. The Administrator provides the Chair with monthly budget reports, including projections and spending trends, and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator oversees endowed funds and associated operating funds as well as annual gift funds; and estimates revenue from endowed and annual gift funds. In addition, the Administrator monitors all grant and contract budgets, and distributes reports to principal investigators and the Chair.
Human Resources: The Administrator ensures that the Department follows all applicable policies, labor contracts and regulations regarding faculty, classified, professional and hourly staff, and Academic Student Employees (ASEs). The Administrator coordinates faculty recruiting, assuring compliance with all appropriate UW and INS rules and regulations, and prepares, assembles, and distributes required documentation for faculty promotion and tenure, appointment, and reappointment processes.
Other duties as assigned.
2-3 years progressively more responsible administrative experience at an educational institution and/or government agency
Demonstrated ability to use Microsoft Excel and Microsoft Word
Demonstrated ability to adopt new technologies and administrative systems
Demonstrated problem solving and analytical skills
Ability to analyze large data sets
Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Agility and adaptability in new situations
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well in a diverse workplace
Proven organization and multi-tasking skills in a fast-paced, demanding environment
Experience in an institution of higher education
Experience with UW systems
Curiosity and imagination
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.