ASSOCIATE VICE PROVOST - ACADEMIC PERSONNEL AND PROGRAMS
Location: Oakland Job ID: 8426
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
Academic Personnel and Programs manages systemwide programs and develops policy supporting academic careers at UC. We are the stewards of the Academic Personnel Manual (APM) and serve as the UC Center of Expertise for academic recruitment, retention, advancement, compensation, diversity, affirmative action, employee and labor relations, and data analysis. We provide faculty and students with opportunities to study and work in Washington, DC and Sacramento. Several of our programs offer publication, media, and digital services to the UC community as well as to California and to the world.
Academic Personnel and Programs (APP) facilitates the work of systemwide academic programs and supports the recruitment, retention, advancement, compensation, and diversity of faculty and other academic personnel through policy, programming, and analysis. Partnering with faculty, the Academic Senate, and academic administrators, APP leads initiatives and conversations and facilitates multi-campus collaborations, including collaborations among systemwide academic programs. Its work supports faculty, other academic personnel, and students directly, serves the people of California, and enhances the quality of the academic enterprise at each campus. As a national leader, APP takes an innovative approach to its work while building coalitions and consensus among UC campuses and other University partners.
Reporting to the Vice Provost for Academic Personnel and Programs, the Associate Vice Provost (AVP) supports the strategic vision of the University and serves as a key member of the strategic planning team at UCOP, providing support in the planning, integration, and implementation of human resources for faculty and other academics. The AVP also supports the six systemwide academic programs that report, in whole or in part, to APP, including the California Digital Library, the President's Postdoctoral Fellowship Program, UC Center Sacramento, UC Press, UCTV, and UC Washington Center. The AVP works with the Vice Provost to support the development of new programs to support faculty recruitment and retention; manages communications for the department; and oversees initiatives to promote UC as an employer of choice. The AVP also assists in developing the best models for providing quality systemwide academic programs and works closely with the UCPath Center and the campuses on issues of academic pay. The AVP serves as chief advisor to the Vice Provost, acts for them in their absence, and manages the operations of the APP office. The AVP stands ready to advise the UC Provost and Executive Vice President and the UC President as needed.
APP is the primary liaison with campus academic personnel offices and plays a key role in working with campus academic leadership and the systemwide Faculty Senate. The office is the primary UCOP liaison for all matters related to academic appointees, including faculty, researchers, health sciences faculty, librarians, lecturers, graduate students, and postdoctoral appointees. APP is the UC Center of Expertise for academic personnel, and key responsibilities include stewardship of the Academic Personnel Manual; stewardship of the academic salary scales and compensation policy and practice; collection and curation of data on academic personnel as well as on academic recruitment, retention, compensation, and diversity; leadership on represented academic personnel; oversight for academic affirmative action and diversity plans; and support for six systemwide academic programs located throughout the UC system. APP is the UCPath entry office for academic appointments at UCOP. APP develops, synthesizes, interprets, and maintains systemwide data (including longitudinal data sets) across a broad array of academic personnel matters such as academic personnel compensation, the faculty career arc, and diversity. Both annual and ad hoc reports are prepared for the Regents, the University's administration, the Academic Senate, and represented academics.
45% - Strategic planning, program development, service delivery, and communication -Serves as key advisor to the Vice Provost, UCOP leaders, campus senior leaders, managers, and staff on all aspects of academic personnel policies and compensation, systemwide programs, and procedures. Develops UCOP and campus partnerships to address and advise the Vice Provost on implementation plans for new initiatives. -Supports high-level UCOP and systemwide committees and taskforces as spokesperson and representative of the Academic Personnel function. Oversees, in collaboration with the Vice Provost and APP Directors, the development and presentation of issues to the Regents, Academic Senate Committees, campus Vice Provosts/Vice Chancellors, Deans, and Academic Personnel Directors. -Actively collaborates in systemwide strategic planning and development of goals, policies, and programs that support and sustain the University's ability to attract and retain faculty. Plans and coordinates the development of strategic communications and training strategies to promote the University as an employer of choice. -Supports Academic efforts on UC Recruit, UCPath, OATS, the Faculty Retention & Exit Survey, and other web-based academic personnel systems. Proactively identifies academic processes that can be streamlined or enhanced through technology. -In partnership with the Vice Provost, the Director of Academic Policy and Policy Exceptions, and the Director of Academic Data and Compensation, supervises the development, implementation, and administration of academic personnel policy and academic compensation. This includes responsibilities in policy and compensation for all faculty, including those in the Health Sciences Compensation Plan (HSCP), and for all other academic personnel. -In partnership with the Vice Provost and the Director of Diversity, Labor, and Employee Relations, coordinates the development of policy positions for systemwide academic collective bargaining, supports the Director in participation in negotiations, and facilitates consultation with Labor, the COVC and the Academic Senate; advises on and reviews employee relations cases, including discipline. -In partnership with the Vice Provost and the Director of Academic Data and Compensation, has responsibility for the development, management, sharing, and posting of academic personnel data, including employee and compensation data; develops best ways to collect and analyze data on faculty recruitment, retention, separation, retirement, and diversity. -Along with the Vice Provost, serves as an Academic Personnel representative with the Centers of Expertise (along with systemwide HR and Payroll Management) to problem-solve common systemwide issues in areas including UCPath, workforce management, leaves, and employment regulations. -Has systemwide access to UCPath to assist APP and UCPath Center staff troubleshoot compensation, leave, policy, and design questions; responsible for reviewing and approving systemwide Business Requirement Documentation and Change Requests. -Works with the Vice Provost and APP staff on faculty diversity initiatives and programs. Works with other UCOP units on the University's academic diversity mission.
25% - Leadership on special projects and initiatives -Leads special projects for the Provost and Vice Provost including systemwide or UCOP-centered projects on personnel issues and campus relations. -Leads efforts to resolve interactions among campuses on policy and authority for academic personnel issues. -Provides oversight for the Director of Diversity, Labor, and Employment Relations for review of academic grievances and whistleblower complaints submitted to UCOP. -Partners with other UCOP units to respond to Presidential correspondence, Regental requests, legislative inquiries, and public feedback. -Coordinates the work of APP with peers in Institutional Research and Academic Planning; Graduate, Undergraduate and Equity Affairs; Research and Innovation; Human Resources, the Chief Operating Officer; UC and UCOP budget offices; Office of General Counsel; External Relations; Ethics, Compliance and Audit Services; UC Health; and UCPath Center. -Is primary UCOP contact for the Academic Personnel Directors and works with the APD group to plan for meetings, partnerships, and consultations.
25% - Leading and managing the APP Department -Manages the APP department and its personnel. Has primary responsibility for building a diverse workforce and inclusive climate. Builds a collaborative culture and recruits, supervises, trains, and evaluates staff. Assigns new work to APP employees. Works with supervisors to set standards of performance. -Manages 5-6 direct reports. -Mentors APP employees and identifies training and development opportunities to enhance skills and knowledge. -Manages the APP budget and prepares budget submissions to the Provost and OP Budget Office. Works with budget officer on budget development for systemwide academic programs. -Represents APP at the Academic Affairs Deputies meetings and other appropriate UCOP meetings. -Serves as an ex officio member of the UC Recruit Governance Board and the OATS Governance Board and manages Board business. -Serves on UCPath Centers of Expertise committee and may represent the Centers of Expertise on the UCPath Advisory Board, Steering Committee, and Transactor Communications. - Manages the UCPath transactions for academic appointees at UCOP. -Manages communications for the APP department, including approval of web page information. Works with APP staff to develop protocols and processes to do the work of the department. Works with staff to determine goals, priorities, and service standards for clients and partners. Oversees management of department space and supplies.
5% - Other -Leads or participates in other systemwide or UCOP initiatives as needed.
Five or more years' experience in a management and supervisory position which demonstrates the ability to both effectively manage projects and direct and motivate professional staff. Skills in conflict management.
Current or former UC employee who has significant campus-level experience with academic personnel at UC.
Demonstrated ability to lead with energy and enthusiasm and in a highly collaborative manner; strong ability to work as a listener, contributor, and change agent interacting with constituencies at all levels of the UC system; experience leading cultural change; ability to foster strong relationship with high-level University leaders, faculty, staff, campus leadership groups, and other key stakeholders; understanding of the place of the University in the community and the state.
Strong creative, innovative, strategic, and visionary capacities. Demonstrated expertise in strategic academic personnel planning.
Demonstrated ability to interact effectively with a wide range of people and to create and sustain a positive, inclusive work environment.
Knowledge of academic compensation, UCPath, and academic personnel data, and the ability to supervise staff who work with personnel databases and systems.
Excellent written, electronic, and oral communication skills. Experience in researching and preparing complex reports and memos; experience speaking before large and small audiences with poise and confidence to achieve support for difficult and sometimes unpopular positions. Experience with the Microsoft Word Suite, including Word, Excel, and PowerPoint. Prefer experience with database creation and operations.
Demonstrated knowledge of the University's mission, organizational structures, operations, programs, academic policies, and OP and campus administrative structures. Knowledge of institutional policy- making and consultative processes. Experience with shared governance and familiarity with current issues impacting UC, or the ability to quickly gain such understanding of UC organizational structure, history, consultative structures, and political nuances.
Demonstrated ability to collaborate independently with representatives from the Office of the President and UC campuses to develop solutions to problems having systemwide implications.
Demonstrated ability to maintain strict confidentiality of privileged information and perform a wide range of confidential tasks involving personnel information, grievances, and law suits.-Demonstrated project management skills, including the ability to adapt to constantly changing priorities in managing a wide range of projects; ability to respond to short timelines on high priority projects for OP leadership.
Experience in managing a budget.
Appreciation for the mission and responsibilities of a public university serving a multi-ethnic state and an understanding of excellence through diversity.
Advanced degree and 10+ years of experience in and knowledge of policies, programs, and issues in higher education, or an equivalent combination of education and experience.
Successful completion of a background check is required for appointment to this critical position.
SALARY AND BENEFITS
Salary: Salary commensurate with education and experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job has been extened to August 4, 2020. This posiition is still accepting applications. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at Accessibility or email the Human Resource Department at [email protected].
About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.