Berkeley Lab's Molecular Biophysics and Integrated Bioimaging Division has an opening for an Administrator. The Administrator will provide a full range of moderately difficult to complex administrative duties to support the SIBYLS and synchrotron beamline operations, beamline scientists, senior managers, and project managers. The successful candidate will independently coordinate and implement administrative activities such as: communication with beamline users, coordinating ALS ESAF system between users and beamline scientists, managing and coordinating RAPPID user proposal/scheduling and beamline user's web-based interface, and coordinating sample delivery and data delivery through LINUX file systems. Essential skills include communication through web-based interfaces requiring competent cascading style sheet (CSS) manipulation.
What You Will Do:
Provide direct administrative support to the SIBYLS and 8.3.1 beamlines; represent all in day-to-day administrative matters; serve as a point of contact, and resolve issues as appropriate.
Triage a broad range of moderately complex, unique and sensitive research program management and administrative issues
Facilitate user experiment proposals to beamlines by helping users navigate the ALS RAPPID experiment proposal system, coordinate experiment proposals with beamline specific scheduling systems through interaction with web-based platforms.
Facilitate user access to the beamlines by interfacing with ALS ESAF and WPC systems
Facilitate data transfer after user access to the beamline by interfacing with LINUXfile structure and ensuring read permission for users.
Respond to and ensure effective communication between SIBYLS/8.3.1 beamline staff and beamline user base through direct and online communications involving web based interfaces.
Compose, draft, edit and prepare responses on behalf of SIBYLS and 8.3.1 senior management including sensitive items as appropriate including technical reports and presentations using appropriate computer applications.
Oversee the full range of event coordination services for SIBYLS/8.3.1 meetings, program and division reviews, research seminars, and other conferences and high-level meetings. For these events, serve as a liaison between SIBYLS/8.3.1, LBNL, NIH and DOE management offices.
Maintain complex calendars and set-up and coordinate a variety of on and off-site meetings, conferences, teleconferences, and other types of meetings as required.
Independently develop guidelines to assure efficiency and consistency in office operations.
Create and maintain filing systems to facilitate retrieval of essential materials including files relating to the senior management activities and correspondence, scientific projects, laboratory and DOE activities and other administrative topics.
Develop and maintain computerized information systems to track information and generate reports as required.
Coordinate a variety of complex travel arrangements for SIBYLS/8.3.1 staff and external individuals including foreign and domestic multi-host travel.
Monitor email (as required) and calendar (work day, evenings, and weekends), advise senior management of important events and deadlines, evaluate and route correspondence as necessary to the SIBYLS/8.3.1 management team to ensure all Laboratory and DOE requests for information and action items are completed in a timely manner. Follow-up as needed.
What is Required:
BS/BA with business administration or related field or a combination of up to 4 years related experience.
Ability to use sound judgment and initiative to carry out multiple assignments in a timely manner.
Effective organizational and planning skills sufficient to independently establish priorities.
Advanced level computer skills including substantial experience with CSS web-based software and LINUX; proficient at using email; and managing complex calendars.
Demonstrated experience interacting diplomatically and professionally with internal and external customers.
Effective communication and interpersonal skills necessary to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse team environment.
Demonstrated experience communicating and disseminating information flow to various appropriate audiences.
Strong analytical skills to evaluate and identify problems and provide sound solutions or alternatives.
Ability to exercise independent authority for the successful operation of general administrative services and skilled services in specialized administrative support areas.
Demonstrated capability handling multiple, moderately complex to difficult tasks with changing priorities.
Experience coordinating complex travel.
Additional Desired Qualifications:
Two years' experience in scientific data collection and manipulation.
Understanding of small angle X-ray scattering and X-ray crystallography to answer typical questions from users about sample preparation and shipment to the beamlines.
Is able to work evenings and/or weekends when necessary.
Advanced knowledge of Google applications.
Experience working in a scientific programmatic area.
Knowledge of LBNL and/or UC policies and procedures.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on July 27, 2020.
This is a full time, 1-year term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
M-F, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn about us!
Molecular Biophysics and Integrated Bioimaging
Mission: To generate a mechanistic and predictive understanding of biological processes, by developing and applying molecular- and meso-scale visualization and advanced spectroscopies, enabling the control, manipulation and generation of biological function.
Vision: To generate fundamental knowledge that inspires a mechanistic understanding of biological processes, with the ultimate goal of manipulating, controlling, and creating biological functions in order to solve national challenges in energy, environment, health and biomanufacturing.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 90615
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.