The Faculty Development Events Coordinator, under general supervision, provides central coordination of various events and conferences, to include pre- and post-event liaison with clients and stakeholders for the Center for Faculty Excellence and Academic Affairs.
Coordinate and market large face-to-face and online events and conferences, including scheduling, confirming, and receiving/processing space requests, contract negotiation, catering, audio/visual needs and service requirements and deliveries.
Communicate details of events clearly and effectively to stakeholders and guests utilizing scheduling software such as Microsoft Outlook and other calendar applications.
Coordinate recurring annual events such as New Faculty Orientation (2-day event), New Faculty Reception, Regents Professor Reception, and other Academic Affairs recognition ceremonies.
Coordinate physical and technological logistics for recurring semester events such as Adjunct Faculty Orientation, faculty/staff social events, and faculty-led workshops.
Build and maintain relationships with key stakeholders and departments across campus, such as the University Center, Bell Library, and the Office of Distance Education and Learning Technologies, with whom the CFE collaborates regularly to plan events.
Serve as on-site customer liaison during event, including occasional public speaking and introduction of guest speakers.
Coordinate and conduct post-event review with surveys and follow-up contact. Implement any necessary changes based on results received from surveys.
Make recommendations for policy and procedure implementation.
Participate in the supervision of assigned student worker(s). Handle new hire paperwork and provide orientation.
Monitor newspapers, periodicals, websites, and other media to identify events that may influence facilities and other campus resources.
Maintain and coordinates the centralized events calendar for the CFE.
Manage all administrative duties including scheduling, financial, account reconciliation, processing faculty stipends for program participation, and supply/ promotional item ordering for events.
Coordinate site safety and security. Perform other duties as assigned.
Bachelor's degree in applicable field (communication, marketing, and/or education).
Three (3) years of related experience in event planning and marketing, including related supervisory experience.
Additional education may be used as a substitution for the minimum experience requirement:
Master's degree in applicable field and one (1) year experience in event planning, marketing, including related supervisory experience.
Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Excellent verbal, written, and interpersonal communication skills, including public speaking and ability to communicate effectively with executive-level leaders of the organization.
Strong organizational, project management, critical thinking, and problem-solving skills.
Ability to take and implement given feedback for improvement of activities.
Ability to work outside regular business hours.
Master's degree in applicable field.
Five years of related experience in event planning, including coordination of large scale (200+ guests) events, preferably with online or virtual components.
Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Experience working with faculty and/or in a higher education environment.
Demonstrated ability to successfully organize and execute long-term initiatives utilizing project management software such as Microsoft Teams, Trello, etc.
Range: $40,000 - $44,000
Applicants must submit:
List of 3-5 Professional References
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Texas A&M University-Corpus Christi is a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty and highly-rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. With palm tree-lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and a university beach, Texas A&M University-Corpus Christi is the only university in the nation located on its own island, at the heart of the Texas Gulf Coast.