Center for Tech and Civic Life is a nationally-recognized nonprofit connecting Americans with the information they need to become and remain civically engaged, and working to ensure U.S. elections are more inclusive and secure.
As the Executive and Development Assistant, you will provide support to the Executive Director and the Operations Director and be responsible for a wide variety of tasks. Your drive and attention to detail on the job will allow us to perform at our highest level and contribute to the success of our civic mission.
This position reports directly to the Operations Director and is based in Chicago, Illinois. Currently, all CTCL staff are working remotely due to shelter-in-place orders.
Administrative support for CTCL executive director and leadership team (25%)
Manage Executive Director’s meeting schedule and calendar
Prep materials for Executive Director meetings, presentations, and other events
Assist with travel booking for CTCL Leadership Team as needed
Coordinate logistics and materials for:
CTCL board meetings,
Annual convenings or conferences led by the Civic Data or Government Services teams, and
Other events as needed
Development coordination (50%)
Support the Executive Director in developing and refining donor relations processes as we grow and mature as an organization
Support grant tracking, reporting, and other funder communication:
Compose and distribute quarterly update to funders and stakeholders
Collaborate on drafting grant applications and reports
Manage donor acknowledgments
Complete donor and foundation research as directed by the Executive Director
Operations support (25%)
Assist in planning staff and board retreats
Support Operations Director as needed
A successful candidate for the Executive and Development Assistant position will have a comprehensive understanding of our mission and demonstrate a proven track record of success. In addition, while no candidate will possess every quality, the successful candidate will possess many of the following qualifications and personal attributes. Even if you aren’t sure if you’re qualified but are excited about the position, we encourage you to apply!
Track-record of success: You’ve been a high performer in the administrative or development field for at least 2 years.
Excellent written communicator: You are a strong writer who excels at telling the story of the work we do.
Strong attention to detail: You pay close attention to detail and ensure that any task or work product - big or small - is thorough and accurate.
Inclusive: You connect with people from all kinds of backgrounds and make sure everyone feels like they belong here.
Ownership and drive: You care deeply about getting results and you do what it takes to get them, including anticipating problems, offering creative solutions, driving work forward, and course-correcting when needed.
Solutions-oriented: You proactively develop solutions to challenges and push to get past roadblocks.
Strong customer service orientation: You easily establish relationships with others through many modes of communication (phone, email, in-person, etc.)
Integrity: You can be trusted with confidential organizational and staff information.
Civically-minded: You believe in democracy and care about voting.
Additional Salary Information: Medical, dental, and vision insurance
20 days paid vacation, all federal holidays off, and a paid winter break in December through the New Year
Generous paid leave
Annual professional development stipend
Employee allowance for work-related expenses
About Center for Tech and Civic Life
The Center for Tech and Civic Life is a national nonprofit that’s harnessing the promise of technology to modernize the American voting experience. Their team of civic technologists, trainers, researchers, and election administration and data experts connect Americans with the information they need to become and remain civically engaged, and ensure that our elections are more professional, inclusive, and secure.
CTCL does this by connecting local election officials with tools and training courses so that they can best serve their communities. CTCL also publishes free, open-source civic datasets that are used in some of the most powerful tools that drive civic participation.
To date, we’ve trained thousands of election officials on topics like social media outreach, election website best practices, and cybersecurity. And we have published civic datasets that answer the questions “What’s on my ballot?” and “Who represents me?” which have been accessed over 200 million times.