The Santa Clara Valley Open Space Authority (Authority) seeks an experienced professional to lead development of a comprehensive Master Plan for nearly 1,000 acres of recently conserved properties in the Coyote Valley, located in southern San Jose, California.
The Master Plan will establish a comprehensive vision and phased implementation plan to maximize the benefits of Coyote Valley’s conservation lands for people and nature. It will serve to implement the Coyote Valley Landscape Linkage vision, as well as related management objectives of the Authority and its key land management partners, the Peninsula Open Space Trust (POST) and City of San Jose. Guiding all aspects of the future use and management of the conservation lands to restore natural floodplains and valley-floor habitats, promote wildlife connectivity, and connect people to nature within the nation’s 10th largest city, the Master Plan is an unparalleled opportunity to demonstrate nature-based solutions to promote climate resilience, quality of life, and lasting environmental sustainability. By deeply engaging partners, stakeholders, and residents throughout the city and region, the master planning process will empower the community to have a meaningful role in shaping the future of this vital landscape.
The Ideal Candidate
The Coyote Valley Master Plan Project Manager (project manager) is responsible for all aspects of planning and design of the master plan (plan) in support of the partnership between the Authority, POST, and the City of San Jose.
The project manager guides and supports Authority and partnership staff as well as outside consultants involved in all aspects of the planning process. Working with Authority and partnership leadership, the project manager creates and manages scopes of work, budgets and project schedules and coordinates tasks among assigned staff and consultants to ensure timely, appropriate, and high-quality completion of all phases of the plan. The project manager coordinates and integrates strategic teams working on key elements of the plan including natural resources protection and restoration; community engagement; communications; fundraising; public access planning and design; agriculture; and interim planning, operations, and maintenance. The project manager facilitates regular coordination meetings between the Authority, POST, and the City to maintain clear and effective communication throughout the planning process. As the Authority’s lead team member responsible for day-to-day preparation of the plan, they will engage appropriate staff to efficiently solve problems relative to producing the plan, track and respond to strategic team needs, minimize costs for outsourcing, ensure that plan objectives are being met, and provide effective collaboration and communication among all partners.
The project manager can manage this large-scale initiative, while also overseeing multiple small to mid-size projects within the plan.
Key Duties and Responsibilities: Project Management
Collaborates and coordinates all aspects of the master planning process, reporting directly to the Authority’s Assistant General Manager and Executive team
Responsible for managing the scope of work for the Authority’s planning staff and strategic teams
Responsible for preparing and managing overarching scopes of work, budgets, schedules and leadership on all plan projects and related initiatives
Planning and Design
Organizes plan including scopes of work, schedules and budgets for all phases of the planning process such as documentation of existing conditions, goal and objective setting, opportunities and constraints analysis, project alternatives development and analysis, environmental compliance, production of reports and collateral material
Hires, manages and directs teams of consultants and contractors including those with expertise in habitat restoration; natural and cultural resources management; floodplain or hydrologic restoration; climate-smart, wildlife friendly agriculture; design of public recreation and open space amenities; community engagement, outreach, and communications; and CEQA/NEPA compliance; among others
Oversees preparation of studies, assessments, plan content, drawings, and related materials
Outreach and Engagement
Organizes and oversees partner, stakeholder, and community engagement
Works directly with public and private organizations as well as community groups and individuals to solicit ideas and input into the plan
Maintains a database of individuals and organizations engaged in the plan throughout the planning process
Develops and tracks project scopes, schedules, and budgets
Manages or directs planning, design and strategic communications and outreach projects within the plan
Manages or directs compliance and permitting processes for the plan
Participates in Authority and partner planning and budgeting process for the plan
Writes RFPs, solicits proposals, bids projects; negotiates with consultants and administers professional service agreements
Working with the grants and funding development staff, develops project proposals for prospective grants and assists with grant reporting
Coordinates hikes, tours, and manages events for funders and stakeholders
Manages project budgets and tracks expenses
Collaboration and Outreach
Coordinates plan with Authority, POST, the City and other partners, consultants, and community representatives to prepare and implement the plan; coordinates inter-disciplinary team to solve problems throughout the planning process
Delivers or manages the delivery of presentations at internal and external meetings
Provides tours of the Coyote Valley master plan project site
Coordinates inter-agency and partnership communication; serves as liaison between staff from Authority, partner agencies, and consultants
This position is classified as a Senior Open Space Planner, please review the complete position classification here: https://bit.ly/2RUxUrI
The ideal candidate will possess the skills, education, and experience needed to be successful in this position. For example:
A Bachelor’s degree from an accredited college or university with major coursework in urban or regional planning, environmental design, landscape architecture, architecture, natural resource management, or a related field, a Master’s degree is preferred
8-10 years’ experience with technical skills in project planning and project management
Experience leading complex civic projects that include the integration of multiple disciplines and extensive public involvement
Business and political acumen, understands financial implications of decisions; aligns work with strategic goals
Success in facilitating and managing teams of individuals with divergent views
Experience working in a park or open space setting or similar setting with strong knowledge of park and natural resources and protection measures
Familiarity with conservation planning concepts including how natural and working lands support climate resilience
Experience with compliance, specifically city and state environmental requirements
Judgment skills, exhibits sound and accurate judgment; can clearly explain reasoning for decisions; includes appropriate people in decision-making process; demonstrates persistence and overcomes obstacles
Strategic thinking, develops strategies to achieve organizational and plan goals; understands organization's strengths & weaknesses; identifies external issues and opportunities; adapts strategy to changing conditions
Ability to manage multiple concurrent priorities, with assignments sometimes coming from a number of sources
Ability to independently complete tasks within specified time frames
Ability to work cooperatively with a number of staff and external parties, sometimes under pressure, in order to complete project work and goals in a timely manner
Ability to communicate effectively with a variety of parties, including partner agency staff, funders, office staff, and members of the public
Ability to function productively as a member or leader of a work team
Familiarity with standard business communications; ability to write and edit correspondence
Strong administrative and organizational skills including attention to detail
Superior written and oral communications skills
Competent in the use of Microsoft Office, especially including Word, Excel, and PowerPoint
This position is required to take and pass a pre-employment background check
Additional Salary Information: The salary range for this full-time, non-exempt position is $104,537 to $127,065 annually*, depending on experience and qualifications. To complement this salary, we offer a robust benefits package that includes medical, dental, and vision insurance for employees and their dependents – we cover 100% of the cost for these premiums. We participate in CalPERS retirement programs as well as offering a separate 457 Plan for tax deferred retirement savings. A basic life insurance policy is provided to all eligible employees with the option to purchase additional personal insurance benefits. (*A cost of living adjustment of 2.9% is expected on July 1, 2020.)
About Santa Clara Valley Open Space Authority
Our mission is to conserve the natural environment, support agriculture and connect people to nature by protecting open spaces, natural areas, and working farms and ranches for future generations. We have protected 26,000 acres of natural and agricultural lands in Santa Clara County. Our agency operates a network of open space lands to manage and conserve natural resources and provide compatible opportunities for hiking, biking, and equestrian uses.
We know our continued success depends on our employees and the work they do. We are committed to providing a collaborative and inclusive work environment that encourages growth and development and acknowledges individual and team achievements.
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