The Assistant Director of Post-Award Administration is responsible for leadership and oversight of the Post Award Research Administration Team within URA.Â The Post Award Research Administration Team is responsible for the management of sponsored projects at the University of Chicago, which includes but is not limited to: reviewing, interpreting, and accepting sponsored project agreements on behalf of the University of Chicago; ensuring proper establishment of sponsored project accounts within University systems; managing effective collaboration with individuals responsible for billing and collections of sponsored projects; and proactive management and reporting of sponsored projects throughout the life of the award. This position requires direct contact with Divisional leaders, professional staff within the Federal government, with non-federal sponsors, corporate sponsors, with other institutions, and with faculty and administrative staff at the University.Â This individual is expected to be an active participant in research administration professional organizations such as COGR, FDP, or NCURA.
1) Provide oversight for the management of the Post-Award Research Administration Team within URA to ensure consistency, equitable workloads, and assistance, as needed.Â
2) Exercise delegated institutional authority to approve sponsored project agreements and make recommendations to the Executive Director of Sponsored Programs for further delegating that authority.Â
3) Provide assistance to University personnel on policies and procedures for award and cash management.
4) Coordinate with the Executive Director and URA Training Team to ensure current issues of importance in sponsored award management are communicated to the research administration community across campus.
5) Responsible for working in collaboration with other key service providers across campus to deliver seamless support to the researchers at the University of Chicago.
6) Provide leadership and oversight over Post-Award functions such as award acceptance, reporting, closeout and all financial compliance requirements.
7) Supervise and lead all post award activity in accordance with Institutional and Agency Guidelines.Â
8) Assist with the development of processes and setting expectations that meet and exceed faculty expectations for services provided.Â
9) Supervise professional staff members, including hiring/firing, training, conducting annual performance evaluations, and recommending salary increases; mentor and train administrative staff on all aspects of post award administration; provide daily guidance to staff on operational issues.Â Â
10) Provide institutional endorsement on documents on behalf of the Authorized Organizational Official.Â
11) Ensure fiscal integrity in the management of sponsored awards.
12) Provide leadership while ensuring that a high level of service support is provided to principal investigators and departmental, Center, school and central administrators.
13) Evaluate the risk associated with the variety of transactions; maintain standard operating procedures for award management service delivery; develop and monitor internal performance metrics to ensure high levels of service and accomplishment of objectives.Â
14) Optimize staff skills and organizational structure and responsible for staff development and continuing education within the Post-Award Team.Â
15) Effectively communicate and collaborate with University departments/units, sponsors, and other leadership within URA.Â
16) Address and resolve issues and concerns from URA staff, campus administrators, faculty, and sponsors; resolve issues both internally and with sponsors.
17) Coordinate with the URA training team to develop and implement training programs relating to issues of current importance in grant and contract management; ensure programs and issues are communicated to and understood by the research administration community on campus.
1) Analyze, interpret and implement University policy and procedures, the Federal Uniform Guidance, and award specific terms and conditions; interpret sponsor guidelines and regulations to ensure accurate response.
2) Maintain excellent communication skills (oral & written), planning, problem-solving, organizational, project management and customer services skills.
3) Rapid proficiency in University of Chicago systems such as AURA, FAS, Workday, PETS, GEMS, and a high level of proficiency in Excel.Â
4) Self-motivated and have the ability to exercise sound judgement in prioritizing tasks.Â
5) Willingness to learn new skills, take on new challenges; effectively interact and collaborate with all levels of University administrators and faculty members.Â
6) Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.Â
7) Work with various sponsors' electronic systems.
8) Strong computer skills including word processing, database management and spreadsheet skills.
9) Leadership in providing high quality customer service is a high priority requirement of this position.
10) Customer service is a high priority of the office; present a demeanor of civility and professionalism at all times.
1) Make decisions independently that will have downstream impacts on the management of sponsored projects.
2) Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
6) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Travel to various on-campus locations on a daily basis.
4) Use standard office equipment.
5) Occasional travel.
1) Bachelor's degree in Accounting, Finance, or other related disciplines such as a scientific or allied health field.
1) Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
2) Minimum five years of experience working with sponsored research administration in an academic environment.
3) Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
4) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
5) Experience with compliance issues of sponsored program administrations and the communication of compliance policies to staff and to faculty.
5) High level of proficiency with Excel.
6) Knowledge of and experience with National Laboratories.
7) Business Objects experience.
8) Experience with University of Chicago systems such as AURA, FAS, ACCTS/PETS, GEMS and Workday.
2) Cover Letter
3) References Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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