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The Department of Radiology is recruiting an experienced Research Coordinator to help manage the Northwest Screening and Cancer Outcomes Research Enterprise (NW-SCORE).
The Research Coordinator contributes to the growth and success of the Department of Radiology by executing the mission and vision.
NW-SCORE is a partnership between the University of Washington and community radiology practices in the Pacific Northwest to collect clinical risk factor, breast imaging, and screening outcomes data to help inform high quality breast cancer screening practices for the region and for the nation. Efforts from NW-SCORE will lead to regional quality improvement initiatives, federally grant-funded research efforts using large, de-identified observational datasets, and evidence to inform policy makers and expert panels that provide national recommendations around breast cancer screening.
ESSENTIAL DUTIES & RESPONSIBILITIES (Other duties may be assigned to meet business needs.)
Major responsibilities and estimated distribution of effort are as follows:
Project Management (50%): • Project milestone planning, milestone oversite, operations reporting, and management of sponsor reports • Human subjects research coordination, including regulatory management, data collection and management, data analysis and reporting, and compliance oversight • Obtain pricing for study procedures • Manage new and ongoing research studies and serve as point of contact for partner organizations • Maintain study compliance with all HIPAA and other patient confidentiality regulations • Work collaboratively and exercise independent judgment with other research institutions, study sites, and appropriate departments within the University of Washington to establish agreements necessary to conduct tudies and protect University interests and Intellectual Property rights • Coordinate the receipt of data for research studies from remote sites; this includes knowledge of data transfer protocols and procedures • Attend meetings, interviews, and conferences to ensure adherence to protocols • Work with all team members to ensure continual study progress and successful completion of study objectives • Oversight of study timeline goals for study completion • Be highly responsive and communicative with the PI to get things done promptly and timely
Protocol Development/Management (20%): • Works with the NW SCORE director, co-director, and associate director(s) to identify research problems, assist in the design of hypotheses to be tested and facilitate research studies, including national cooperative group and industry sponsored studies • Design, develop and implement study procedures for participants, including protocols and metrics, insuring consistency in operating procedures implementation to ensure that research execution meets Good Clinical Practice guidelines • Interpret and apply study protocols • Design, create and revise research instruments as necessary to ensure quality data collection that satisfies research objectives • Design, document and implement procedures for audits to assure protocol compliance and to ensure research data quality • Develop and implement corrective action plans to ensure protocol adherence, develop metrics to track study to verify meeting research goals • Manage the development of forms and questionnaires for research studies, outline protocols, write and submit IRB application • Serve as a valued consultant for information regarding project startup and compliance for IRB application questions • Report and track progress throughout studies, address data collection challenges and problem solve issues and implement resolution • Interface with clinical practice IT leads and the UW IT teams for data transfers
Financial Responsibilities (10%): • Provide oversight with PI to budget for studies and grant applications through Clinical Research Budget and Billing Office and Office of Sponsored Programs • Reviews budget needs with Radiology department staff; this includes preparing study-related invoices, processing purchases, reconciling budget reports and writing subcontract proposals • Work collaboratively with research scientists and investigators to develop non-scientific aspects of research project proposals including budgets and applications and ensure optimal project functioning within budgetary and regulatory parameters • Collaborate with the NW SCORE director and other team leaders to strategize and apply for new research grants; participate in the design and development of the research plan
Analysis and Reporting (20%): • Proactively and independently design, develop and implement routine annual quality of care reports for network partners and data contributors • Provide progress reports for grants, recruitment reports, interim data reports for investigators, data quality and management reports; per study milestones and timelines • Conduct literature reviews, write, and/or edit technical reports and manuscripts for publication or presentation; contribute to research publications, reports and journal articles • Work with investigators to coordinate collection, tracking and data preparation for analysis • Prepare interim reports for investigators, federal and industry sponsors and Institutional Review board to ensure that the project is moving toward timely completion. • Develop, prepare and present summary reports for faculty and staff research meetings • Report to the NW SCORE director on a regular basis on the status of study, internal and external IRB matters, financial status, and overall status of the research and clinical research program • Develop and prepare progress reports for grants and contracts, complete and submit IRB applications and renewals, and other regulatory documents. • Responsible for understanding and implementing research regulatory compliance guidelines including human subjects' protections, data privacy and security, guidelines to operate day-to-day research studies.
The actual distribution of activities across these responsibilities will be fluid and commensurate with the needs of the department.
MINIMUM REQUIREMENTS • Master’s degree required in Public Health, Health Administration, Business Administration, or other relevant degree; plus a minimum of 5 years of research project coordinator experience. • Knowledge or experience in breast cancer screening and outcomes research. • Robust time management, multi-tasking, and organization skills. • Experience managing large multi-institutional observational research studies. • Experience with data management, especially with large population-based datasets. • Ability to understand data analyses and effectively translate findings into reports and publications. • High proficiency with Microsoft Office, including Microsoft Word, Excel, and PowerPoint. • Excellent communication skills, both verbal and written. • Experience with Institutional Review Board applications and data use agreements.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIRMENTS • A background in breast cancer screening and outcomes research would be desirable but not required. • Project management experience for large NIH-funded grants and projects is highly desirable.
Mission and Values
Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Work Environment • Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary. • Some travel between sites will be necessary by UW Health Services or other shuttles.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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