1) Provides fiduciary leadership at the Departmental level in overseeing financial operations development; designs manage & revises financial & budgetary processes as necessary to maintain an effective & efficient financial operation with strong internal controls.
2) Assists Senior Leadership in the development of program budgets, andÂ monitors objectives of the program. Â Identifies and reports undesirable trends and potential areas of business opportunity.Â Makes recommendations for action, andÂ directs the preparation of internal financial reports, assuring the reports reliably reflect the financial position of the programs.
3) Monitors internal and external environments to ensure continuity of program functions, given the variability of funding sources.
4) Manage all departmental administrative staff for finance, operations, grants/contracts (including training grants), IT, and research. This includes hiring, training, evaluation, disciplinary action, termination, development, retention, and salary decisions related to staff.
5) Cultivates a collaborative, inclusive environment that promotes and fosters diversity, teamwork, innovation, and problem-solving.Â
6) Researches and identifies funding opportunities and becomes knowledgeable of extramural funding information to serve as a resource for research faculty.
7) Aligns resources and identifies, oversees, and develops funding strategies for the successful attainment of external grant proposals and contract applications from a range of sponsors in support of research, education.
8) Facilitates the transition of successful grant applications into active program development, operations or implementation.
9) Provides regular reporting to Principal Investigators on optimum utilization of funds during monthly financial reporting.
10) Works with the research administration staff to ensure sponsored projects stay within the funded limit, and expenses adhere to divisional, institutional, and agency policy.
11) Partners with divisional and institutional resources to ensure best practices are applied throughout the lifecycle of sponsored projects.
12) Responsible for ensuring that the Divisionâ™s physical property (buildings, furniture, equipment, computers, etc.) is adequately accounted for and is being used for its intended purpose. This includes maintaining the division's space database, providing updates, and annual completion of space survey information used to determine indirect cost allocations.
13) Ensures that staff is knowledgeable of and is in compliance with space and facilities policies regarding fire codes, hazardous waste regulations, and chemical storage.
14) Coordinates and oversee all moves and renovations and works collaboratively with project managers to ensure timely completion of the renovation
15) Ensures the protection and proper use of any specialized research capabilities, patents, information systems, and operating processes.
16) Works with IT staff to implement computer equipment logs and to ensure compliance with divisional and university policies (e.g., encryption).
17) Responsible for recognizing and addressing issues that require immediate legal or risk management input to protect the interests of the University.Â Working with the Offices of Legal Counsel or Risk Management, the Director appropriately seeks advice, counsel, or intervention where appropriate to resolve disputes, correct issues, and avoid harm to the mission or reputation of the University.
1) Exceptional communication and listening skills Track record of success in focusing on strategic objectives and translating the priorities into successful short and long term results for the organization.
2) Demonstrated success in supporting research with the ability to effectively identify opportunities for improvement in support functions.
3) Demonstrated ability to identify opportunities or threats and apply effective management principles to achieve success.
4) Proven track record as a strategic leader with specific experience implementing value-added business initiatives.
5) Demonstrated effectiveness applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.
6) Highly ethical and professional manner with the ability to influence and lead others.
7) Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
8) Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis, proforma preparation.
9) Proficient in mathematical and analytical skills including data sets and data aggregation.
1) Advanced degree.
2) Project Management Professional (PMP) certification.
1) Ten years of progressively responsible relevant professional experience in financial planning, management, analysis, forecasting, modeling, or administration.
2) Ten years of progressively responsible experience in a complex healthcare, technology, or research environment.
3) Five years of supervisory experience.
4) Directly related financial and budget development experience in a complex environment.
5) Experience working in a fiscally responsible, highly regulated business setting that regularly employs benchmarking.
6) Experience negotiating on behalf of a unit to accomplish goals (salaries, budgets, etc.).
7) Ability to condense complicated issues to a simple summary that can be understood by a variety of constituents.
8) Experience at accomplishing goals within a set time-frame, and within budget.
9) Computing skills to effectively use many diverse managerial and administrative computer applications.
10) Demonstrated experience in making data-driven decisions towards achieving an organizationâ™s goals.
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR08211
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.