The Precision Medicine Research Navigator will support an important new mission of Johns Hopkins Medicine to advance science and clinical care through a commitment to precision medicine. The Johns Hopkins Precision Medicine initiative provides access to experts and resources that can help clinicians conduct big-data research and use the results to improve patient care.
Specific duties & responsibilities
The Precision Medicine Research Navigator will assist investigators in successfully navigating the regulatory and administrative aspects of Precision Medicine projects. The support provided by this position will be collectively applied to achieving well designed and efficiently run precision medicine projects that will align with Johns Hopkins mission to advance precision medicine.
The Navigator is responsible for working with multiple (up to 40) research teams to help translate their research into cutting-edge precision medicine projects. Navigator support will be available at all stages of the project, from pre-clinical investigations and testing, through running, concluding, analyzing, and disseminating the data from the precision medicine project. To help ensure that research projects consistently and continuously maintain compliance with all applicable institutional requirements and regulations from external regulatory agencies, the Navigator must stay up to date with all current rules and be prepared to immediately report any changes to the research team. All questions that arise about the research at the institutional level, will be more efficiently addressed with the assistance of the Navigator, who will work with designated liaisons in Hopkins research support offices related to precision medicine such as the Office of Human Subjects Research, the Center for Clinical Data Analysis, the Data Trust, the Virtual Center of Excellence and the Precision Medicine Analytics Platform. The navigators will further help to streamline the protocol approval process by working with research teams to develop timelines and optimize strategies for coordinating efforts between the various regulatory and administrative offices. The navigator will have a thorough knowledge and understanding of all programs and resources across the organization related to Precision Medicine that are available to assist research teams. The Navigator is a highly motivated individual, who is comfortable working on multiple projects and is equally effective working independently or with a team.
Essential Job Functions:
Support investigators by varying the level of assistance offered to satisfy their specific needs. The spectrum of support can range from general assistance to more customized help and a collaborative interaction.
Liaison between Precision Medicine Centers of Excellence, PIs, Study Coordinators, research support/approval offices at JHMI and the Johns Hopkins Medicine Precision Medicine team including the Virtual Center of Excellence and PMAP Core teams. Utilize a thorough knowledge of policies and procedures to facilitate approvals by the IRB and Data Trust to ensure protocols may be implemented as quickly as possible through the system and to study completion.
Help study teams seeking to implement Precision Medicine initiatives in understanding and complying with any regulatory or organizational requirements.
Consult and advise teams regarding preparation and maintenance of IRB and other institutional, regulatory documentation required for precision medicine projects.
Consult and advise teams regarding preparation of documentation for review by internal oversight entities including the IRB and Data Trust.
Maintain a detailed knowledge and understanding of the portfolio of Precision Medicine projects to be able to quickly consult with investigators on issues and/or problems.
Assist investigators in writing protocols for Precision Medicine projects, and in defining information and plans required to accomplish study goals. As appropriate, will introduce the investigator to other resources or individuals within JHU who can assist with any question that cannot be addressed by the Navigator.
Is knowledgeable of and complies with current Good Clinical Practice Guidelines; applicable federal regulations pertaining to research, HIPAA guidelines and institutional requirements for best practices for data management and security.
Assist JHMI faculty and staff in finding training for the various network processes and procedures used to conduct precision medicine projects at JHM (e.g. eIRB, Epic).
Prepare annual and quarterly progress reports on Precision Medicine initiatives to be reviewed by the Precision Medicine Steering Committee and Open Specimen Steering Committee.
Organize a consultation service for all new Precision Medicine Centers of Excellence and study teams interested in building new research resources in Precision Medicine.
Attend regular meetings of the Data Trust Research SubCouncil, the Virtual Center of Excellence, Precision Medicine Centers of Excellence and other organizational meetings related to Precision Medicine.
Serve as the primary support for select Precision Medicine initiatives, as appropriate.
Consult with the Precision Medicine technical team to assess feasibility of new Precision Medicine initiatives.
Work in conjunction with organizational leaders from the CCDA, PMAP, IRB and Data Trust to refine policies, guidelines, procedures and technical resources related to Precision Medicine initiatives.
Prepare and present organization-wide trainings on Precision Medicine resources and opportunities.
Participate in ICTR navigator team meetings and initiatives to maintain connections with the ICTR navigator team and ensure all navigators are informed of Precision medicine guidelines and practices.
Describe the specific devices, software, projects for which the position is responsible
The Precision Medicine Research Navigator will work with researchers who would like to use the Precision Medicine Analytics Platform. Most typically this will be working with disease-based Precision Medicine Centers of Excellence. The assignments are complex because it is likely that researchers will often be seeking to do something new for which there may not be pre-established answers.
Describe scale/size of area, project and/or system supported
The Navigator is responsible for working with multiple (up to 40) research teams to help translate their research into cutting-edge precision medicine projects. Researchers are most typically located at the Johns Hopkins Hospital and the Johns Hopkins Bayview Medical Center, but may also come from Johns Hopkins Medicine-affiliated hospitals, or other non-Medicine schools in Johns Hopkins University.
General Position Summary:
Reports to a Manager or Director within [email protected] and is responsible for coordination and oversight of one or more IT related projects within the constraints of scope, quality, time and cost to deliver specified requirements and meet customer satisfaction.
Prioritizes and performs work independently. Projects will mainly consist of established or small to medium departmental level complexity. Demonstrate strong ability in technology and strong understanding of the business/clinical/education/research process and workflow. Work with clients and peers to define and determine needs and suggest solutions to requirements. Build and maintain relationships through positive interactions. Demonstrates ability to provide good customer service.
The responsibilities listed below are typical examples of the work performed by this position. Not all duties assigned to this position are included, nor is it expected that everyone in this position will be assigned every job responsibility.
1. Leads one or more IT related projects within the constraints of scope, quality, time and cost to meet the specified requirements to the satisfaction of the customer. Coordinate the people, work and resources involved.
a. Leads the people, work and resources involved.
b. Assigns resources necessary to carry out the project.
c. Gather information to plan, organize, direct, implement and evaluate requirements and tasks.
d. Ensure all requirements and objectives are properly documented at project onset.
e. Identify deviations from the plan
f. Escalate decisions and unresolved issues.
2. Owns project documents and communication plans.
a. Maintains project documents which may include scope documents, project plans, project charters and communications plans, within the established PMO process.
b. Maintains issues list and coordinates the resolution.
c. Effective use of PMO project management system.
COMMUNICATE EFFECTIVELY WITH ALL PROJECT PARTICIPANTS
1. Understand project interdependencies and shared responsibilities for resource management that may span multiple IT disciplines.
a. Work proactively through facilitation and communication to minimize conflicts.
b. Identify and communicate areas where resources allocation is not aligned with the need.
c. Communicate needs for resources to managers throughout the organization.
2. Adapt to issues that have the potential to impact project milestone dates. Be prepared to communicate changes in plans to accommodate.
a. Anticipate political sensitivities and communicate appropriately.
b. Be flexible to accommodate changing climates both within and outside the organization.
c. Serve as escalation point for issues that arise.
3. Communicate project status, issues, budget.
a. Prepare status reports, presentations appropriate for various levels of management and staff.
b. Present coherent reports on project status and budget.
c. Create and distribute meeting documents including agendas, minutes and issue lists.
SCOPE AND BUDGET MANAGEMENT
1. Creates budgets associated with projects for review by project stakeholders.
a. Develops project budgets not to exceed bottom line expenditures without variance approval.
b. Reports financial status to appropriate project participants.
2. Oversees the procurement process and identifies potential budget issues.
a. Research pricing and financing options of capital and operating costs.
b. Use a systematic approach to preparing RFPs, comparing options to business needs, researching vendor’s stability and references.
DEVELOP PROJECT REQUIREMENTS
1. Facilitate project requirements development and tracking.
a. Document and catalog project requirements.
b. Conduct project requirements gathering efforts.
c. Gather end-state goals and objectives
d. Gather and record success criteria for implementation.
2. Create and review data gathered for overall project justification.
a. Create needs analysis documentation.
b. Gather data for budget estimates, scope, resource and implementation time estimates.
c. Ensure that software/hardware solution aligns with business requirements throughout implementation process
3. Develop prioritization process
a. Develop a business justification for the project. Justification should include possible ROI or alignment with businesses strategic initiatives
Required Education: BS degree preferably in information systems, business administration, management or project management. Work experience may be substituted for degree where appropriate.
Required Experience: Requires demonstrated 5 years IT Experience with 2 years of Project Administration. Additional education and/or participation in large scale projects may be substituted for experience.
Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits = 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.
Preferred Job Qualifications:
Knowledge in the assigned IT environments. Project Management Certification is preferred.
Knowledge, Skills, & Abilities (KSA’s):
Possess all requisite knowledge, skills, and abilities as posted in the supplemental section.
Effective meeting management, presentation, time management and communication skills.
Ability to plan, organize, direct, implement and evaluate processes to lead people and manage resources to achieve desired result.
Goal oriented, pragmatic, self-disciplined.
Ability to facilitate meetings.
Comfortable interacting effectively with all levels of management.
Ability to monitor and evaluate information, and to make necessary adjustments to procedures and program implementation.
Awareness of need for timely communication, able to identify potential barriers and strategies.
Ability to synthesize and integrate information.
Classified Title: IT Sr. Project Administrator Working Title: IT Sr. Project Administrator for Research Navigation Role/Level/Range: ATP/04/PE Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: Mon-Fri, 8:30a-5:00p Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: [email protected] Technology Innovation Center Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.