Director of Business and Administration

• Prepares annual budget and special budgets for the Libraries.
  
• Assists the Senior Leadership team in the preparation of the annual library materials budget.
  
• Prepares and administers internal budget reports throughout the year.
  
• Reviews and approves procurement card transactions by library staff.
  
• Reviews licenses and contracts entered into by the Libraries on behalf of DePaul University, utilizing the contract review process in the Office of the General Counsel, as appropriate.
  
• Maintains overall administrative responsibility for the libraries in the University's financial records system, including reviewing, on a monthly basis or more frequently as needed, financial reports for all library funds for compliance purposes.
  
• Advises and consults, as needed, with the Directors of other TLR units (Art Museum, Faculty Instructional Technology Services) on procedural and other matters related to budget and financial management.
  
• Coordinates recruitment, hiring, orientation, evaluation, and professional development programs for the University Libraries.
  
• Prepares reports for the University Librarian related to library salary and recognition programs.
  
• Serves as liaison to the Office of Human Resources.
  
• Collaborates with University HR staff, members of the library administration, and other library staff, as appropriate, to ensure compliance with university policies and procedures.
  
• Provides oversight for library facilities on all DePaul campuses.
  
• Coordinates short-term and long-term renovation programs in library facilities.
  
• Oversees emergency response and disaster recovery programs.
  
• Coordinates library communications with outside contractors and consultants.
  
• Serves as liaison to the Department of Facility Operations.
  
• Serves as liaison to the Office of Public Safety.
  
• Collaborates with University staff, members of the library administration, and other library staff, as appropriate, to ensure compliance with university policies and procedures.
  
• Maintains an awareness of best practices in academic business management through reading in the scholarly and professional literature, participation in relevant conferences, workshops, and professional development programs, and applies lessons learned to current needs in the University Libraries.
  
• Performs other duties as assigned.
  

• Undergraduate degree in Business.
  
• Minimum 6 years of progressive experience in accounting, budgeting, and/or financial administration, preferably in a university setting.
  
• Experience in budget planning, financial management, resource allocation, and human resource management.
  

• MBA or Master's degree from a program accredited by the American Library Association, or other relevant advanced degree.
  
• Supervisory experience.
  
• Ability to think strategically.
  
• Experience with or knowledge of change management.
  
• Ability to implement and advocate for improvements maximizing efficiency of operations and systems.
  

• Provides direct supervision for one full-time, non-exempt employee.

• Prepares annual budget and special budgets for the Libraries (annual total of approximately $10 million).
  
• Assists the Senior Leadership Team and Collections and Technical Services staff in the preparation of the annual library materials budget; prepares and administers internal budget reports throughout the year.
  
• Reviews licenses and contracts entered into by the Libraries on behalf of DePaul University, utilizing the contract review process in the Office of the General Counsel, as appropriate.
  
• Maintains overall administrative responsibility for the libraries in the University's financial records system, including reviewing, on a monthly basis or more frequently as needed, financial reports for all library funds for compliance purposes.
  

• Understanding of budgeting for facilities projects, operations, and materials acquisitions.
  
• Excellent written, oral, and interpersonal communication skills.
  
• Excellent planning, project management, budget management, and problem-solving.
  
• Knowledge of MS Office (advanced Excel skills preferred - pivot tables, if then statements, etc.)
  
• Other routine information technology applications employed at the library or university level, and enterprise-level systems employed for the management of library collections or the provision of library services.
  

• Must be able to spend extended periods standing or sitting.
  
• Kneeling, crouching, bending, and routinely lifting up to 25 pounds may also be required.
  
• Visual acuity, hand-eye coordination, and motor skills sufficient to use a computer, copy machine, and other office equipment.
  

PI119251617