Administrative and Billing Coordinator, Arlington Administration
George Mason University's Arlington Campus Administrative office, which oversees the day-to-day operations and administration of the Arlington Campus, invites applications for the Administrative and Billing Coordinator position. The Administrative and Billing Coordinator will report to the Director of Administration and Operations. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Provide administrative and operational support to the Director of Administration and Operations for the Arlington Campus;
Schedule recurring meetings such as the Core Operations meetings, Arlington Campus Advisory Board and Arlington Campus Management Team meetings;
General office support to ensure that the office is equipped and maintained to serve the needs of the occupants, including, but not limited to ordering supplies, acting as the office telecomm coordinator and equipment inventory liaison, and arranging for technical and other support services within the office;
Provide financial tracking, reconciliation and documentation of all Arlington Administration accounts;
Invoice external and internal customers who have entered into a rental agreement, space usage agreement or MOU with Arlington Administration and to ensure that payments are processed in a timely manner;
Provide backup support for Campus Operations which may include submitting work orders for facilities issues; processing I-9s for new hires, submitting EPAFs for new wage employees.
Experience working in a fast-paced office environment;
Customer service and interpersonal skills as well as the ability to communicate effectively with internal and external clients/customers;
Excellent organization and verbal/written communications skills;
Experience with office administrative support including comprehensive knowledge of computers and/or technical equipment;
Considerable knowledge of applicable computer software programs, including Excel, QuickBooks, Outlook Scheduling and email applications;
Experience in scheduling and organizing meetings;
Financial management and budgeting skills for handling billing and accounts receivable as well as managing the office operational budget;
An associate's degree in business administration or a related field or equivalent work experience.
Strong project management skills, and the ability to balance competing priorities, complex situations and tight deadlines;
Previous knowledge of George Mason or other university experience is a plus;
Knowledge of university programs, policies and procedures, especially in the area of fiscal services.
Salary: Salary commensurate with education and experience.
Location: Arlington, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 48134
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.