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Posted Job Title
Department Administrator, Classical Studies
Job Profile Title
Job Description Summary
The position provides high-level administrative support and project management to the Department of Classical Studies in the School of Arts and Sciences. The incumbent will engage in a wide range of activities including administrative support, event planning, budget management, web management, coordinate confidential human resource needs of the department, and support and communicate the scholarly and teaching mission of the department.
The Department of Classical Studies at the University of Pennsylvania offers a wide range of courses, undergraduate Majors and Minors, and a renowned PhD program. For over two centuries Penn has offered a variety of undergraduate and graduate programs representing all aspects of the broad field of Classical Studies, from languages and literature to history, archaeology and cultural studies. The Department encourages interdisciplinary and comparative approaches to teaching and research and maintains productive ties with a variety of programs, including Religious Studies, English, Comparative Literature, Medieval Studies, Philosophy, Linguistics, Italian Studies, History of Art, and the Penn Museum of Archaeology and Anthropology.
The Department Administrator handles the general office administration for the Department of Classical Studies and serves as the primary contact for undergraduate and graduate students, as well as providing administrative support to the Department Chair and faculty.Â The employee is responsible for developing and maintaining communications, fielding inquiries, and guiding both students and faculty through a variety of University policies, resources, and procedures.Â The employee handles student activity coordination and provides guidance to students and support to faculty as related to academic and curriculum planning. Â Responsible for coordinating human resource needs of department, including assisting with faculty and staff searches, appointments, and maintains and organizes all records with strict confidentiality.Â
The Department Administrator also acts as departmental point person to budget and finance areas within SAS, including being knowledgeable about departmental expenses. Working in conjunction with the departmentâ™s business office, the employee processes all reimbursements for the department faculty, oversee procurement processes, keeps track of emerging needs and changing priorities.Â Employee is also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website.Â Must also understand and effectively communicate the scholarly and teaching missions of the department. Process International Visa applications for Classical Studies.Organize the curriculum, identifying and effectively procuring suitable teaching spaces, and any related issues.Â Handle all of the administrative processes associated with planning the curriculum.Track planned academic leaves.
Qualifications: H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Bachelor degree strongly preferred. Ideal candidate must possess strong organizational skills, strong written and oral communications skills, and the ability to prioritize and meet deadlines. Must have a professional demeanor with the ability to provide excellent customer service to a diverse audience including working as a team and individually. Experience within a College or University setting preferred. Ideal candidate will have a solid understanding of scholarly resources across the University that are available for both students and department faculty.Â Financial experience, event-planning experience, and an understanding of academic and curriculum planning are preferred. Familiarity with Pennâ™s financial application strongly encouraged. General knowledge and interest in Classical Studies curriculum.
Please submit a cover letter and resume when applying.
Working Conditions Office, Library, Computer Room
Physical Effort Typically sitting at a desk or table
Job Location - City, State
Department / School
School of Arts and Sciences
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00018427
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.