Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Position assists department with research, organization, preparation and record maintenance of special projects for the department.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under the direction of the Senior Project Manager, the Special Project Assistant works with Clinical Research Training Center (CRTC) Directors, staff, scholars, trainees, instructors and committee members.
Provides support as needed for CRTC events.
Distributes e-mail marketing, posters and LCD screen announcements.
Reserves rooms for events, including those off-campus.
Assists with event coverage, which may include set-up, breakdown, attendee registration, event evaluations, CME credit facilitation and other general event coordination.
Facilitates the digital recording of events for distribution.
Provides curriculum support for degree programs.
Assists with course set up assistance in WUCRSL and Canvas.
Assists and manages semester evaluation reports and communication.
Assists with classroom setup.
Assists with scholar onboarding and orientation.
Assists with general scholar communications.
Assists with alumni tracking.
Evaluations and tracking.
Manages scholar evaluations, including pre- and post-CRAI, Program Satisfaction and Scholar Evaluation of Mentor/Mentor Evaluation of Scholar.
Performs evaluation tracking and reporting to program directors and coursemasters.
Facilitates CRTC communications and marketing.
Collects updates for and distributes the weekly e-mail announcements and newsletter.
Sends special distributions to the CRTC mailing lists, as needed.
Updates the CRTC website, including the news, events and people webpages.
Coordinates easel and poster board rentals.
Responds to requests and tracking rentals.
Coordinates poster printing.
Serves as a primary contact for poster printing requests.
Reports usage rates to CRTC managers.
Requests all maintenance and technical support needed for the poster printer.
Assists with all CRTC event and program poster printing.
Provides proofreading of market materials as needed.
Assists with training of new staff.
Provides laptop and computer management, including updates, rentals and licensures.
Performs other tasks as requested to provide support for special projects and events.
Two years of college or business school.
Experience in an educational setting.
Experience with Wordpress, REDCap, SIS, Canvas, Qualtrics, Camtasia and WUCRSL.
Working knowledge of computers and general office equipment, including familiarity with Microsoft Office.
Good organizational and working communication skills.
Experience with setting up online surveys, web conferencing, website editing, screen captures software and use of learning management systems.
Ability to maintain a professional and effective communication with internal\external contacts providing a high level of customer support.
This position is full-time and works approximately 40 hours per week. Positin hours are generally day shift.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of Infectious Diseases. This position is for the Medical School Campus.
High school diploma or equivalent high school certification.
Three years of experience in a business or medical setting.
Internal Applicant Instruction:
This position is grade G06.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
The hiring range for this position is $16.31 - $20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.