Occupational Category (Staff Positions Only): Professional
Hiring Salary: Monthly-Staff
Department: Office of the President
Bachelor's Degree in public relations, marketing, advertising, business or a related field. Two years of increasingly responsible special event and/or project-management experience. Additional experience may be considered in lieu of education.
Nature & Purpose of Position/Usual Duties:
Coordinates a portfolio of university events furthering Sam Houston State University's Presidential engagement efforts. Collaborates with other key university partners, leadership and external constituents. Oversees social media for the President's Office.
Primary Responsibilities (Staff Positions Only):
Independently coordinates and project-manages the logistics, marketing, and arrangements necessary to execute special events for the President's Office, to include, but not limited to: the annual Golden Circle Reunion, Retired Faculty and Staff Luncheon, President's annual Fall Festival and the President's Suite at all home football games. Responsible for budget management related to these events including tracking expenses, revenue and sponsorships. Project management includes production timeline creation, coordination and oversight of related event meetings, event marketing, design, vendor management, registration, giveaways, event coordination, volunteer management, briefing management, hosting and event execution, and post event budget reconciliation and wrap-up. Employs effective follow-up systems to ensure all deadlines are met. Creates and maintains positive working relationships with university partners, vendors, donors, alumni and external constituents. Constantly conducts research and identifies new industry trends and standards. Recommends, develops and implements new methods to enhance the quality of events. Manages the events RSVP phone line and email box for all events occurring in the President's Office. Responsible for tracking and logging all event RSVPs. Follows up with phone calls and/or emails to guests who have RSVP'd and reaches out to guests who have questions or have not responded by the deadline. Coordinates with hauling, moving and storage to ensure all needs are met for event set-up and tear down in managed buildings. Manages building key check out/check in process for buildings. Leads holiday decorating efforts in managed buildings. Manages catering needs for food, beverage, and linens using the online system. Coordinates miscellaneous event duties, including but not limited to: placement of name tags, place cards, menu cards and programs at events, reserving golf carts, ordering and setting up event décor and floral, ordering gifts or gift baskets for guests; sending or delivering gifts or gift baskets to the proper location, running errands to obtain miscellaneous event needs, ordering plaques or trophies for special speakers or guests being honored, setting up presentations for events or meetings, taking and preparing minutes for meetings, sending photos to guests that attended events, and mailing tickets and event passes to guests. May serve on various committees on campus. Performs other related duties as assigned.
Internal Number: 23873
About Sam Houston State University
For more than 130 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The Measure of a Life is its Service", echoes across SHSU's six colleges and beyond its Texas campus through student research, creative endeavors, service learning, volunteering and more. Named for Sam Houston, Texas' greatest hero, SHSU continually strives to honor its historical roots through academic excellence that includes exceptional teaching from faculty members who care as much about their students' success as they do about furthering the knowledge of their fields. While embracing its legacy, SHSU also strives to meet the needs of contemporary students, both traditional and online. With over 20 bachelor's and graduate degrees available entirely online, and more in development each semester, SHSU Online is quickly becoming one of the best online universities in Texas.