The Communications / Graduate Program Assistant manages and supports the department¿s overall communications strategy to promote, enhance, and facilitate internal and external communications and provides support to graduate students and the Graduate Program in English.
Reporting to the Department Administrator and Graduate Program Administrator, the Communications / Graduate Program Assistant manages and supports the department's overall communications strategy to promote, enhance, and facilitate internal and external communications and provides support to graduate students and the Graduate Program in English.
In the role of Communications Assistant, the candidate will work on initiatives to support and facilitate communications between the Department and its members including faculty, staff and students, the greater Harvard University community, and the public to maximize outreach and visibility for events, lectures, research, and other activities. Typical duties and responsibilities include: working collaboratively with administrative staff and faculty to create and compile content for communications platforms; serving as primary department liason with Harvard University Information Technology (HUIT) and Harvard Web Publishing (HWP); updating and maintaining the departmental website, including working with HWP on redesign as needed; developing and maintaining departmental Sharepoint site; updating Google calendars for internal and public events; producing weekly e-newsletter; managing social media channels; maintaining departmental email lists and handling correspondence for Chair, including dissemination of meeting minutes and related materials; providing basic technical assistance with Sharepoint and web platform to other staff members and faculty as needed.
In the role of Graduate Program Assistant, the candidate will handle many of the daily operations of the Graduate Program under the direction of the Graduate Program Administrator and the Director of Graduate Studies. Typical duties and responsibilities include: setting up meetings and organizing schedules; collecting information; assisting with admissions, recruitment, and professionalization activities; event planning; assisting with Teaching Fellow assignments; updating and maintaining databases, files, Google calendar, and information for web and printed materials; providing basic technical assistance with OpenScholar; responding to inquiries about the graduate program; providing administrative support to graduate seminars, colloquia, committees, and symposia; producing annual newsletter.
All applicants who wish to be considered must submit a cover letter with their application explaining why the position interests them and how their experience meets the qualifications for the position.
All formal offers will be made by FAS Human Resources.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of administrative experience in an office environment (education may count towards experience).
BA/BS strongly preferred. Administrative experience in an academic environment preferred. Experience in communications a plus.
Excellent time management and interpersonal skills; ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision; demonstrated initiative and attention to detail; ability to handle complex and confidential information with discretion; ability to work across teams and with a variety of projects and constituencies. Willingness to learn to use new software as needed.
Proficiency in Microsoft Office applications. Solid writing, editing,and proofreading skills.
Experience with SharePoint or other document management and storing system; MailChimp or similar email marketing platform; Open Scholar and/or similar content management systems and basic HTML editing.
Experience with or willingness to learn Qualtrics or other survey/data collection tool; image editing and desktop publishing software such as Photoshop, inDesign, Illustrator.
Experience with project management, event planning and promotion a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51882BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.