Come join our team! The Port of San Diego has an exciting opportunity for someone to develop our Enterprise Asset Management program. If you're looking for a great place to work that is pushing the boundaries of asset management and engineering, this could be the job for you. Apply now!
GENERAL PURPOSE Under direction of the Chief Engineer, plans, organizes, and manages the Capital Improvement Program (CIP), Major Maintenance Program (MMP), and Asset Management Program (AMP); leads, prepares, and delivers presentations and workshops to the Board of Port Commissioners (BPC); collaborates with member city representatives, public stakeholders, and resource agencies as required; prepares and presents status reports including but not limited to program financials, execution rates, and forecasts; leads and participates in the CIP staff committee to evaluate projects and prepare program related recommendations to the BPC; participates in the work of teams engaged in developing and evaluating large-scale projects of significant District impact in terms of scope, cost, service impact and visibility; plans and monitors performance against program goals and objectives and ensures program results; leads and participates in efforts to build program support and participation with internal and external program or project stakeholders; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS Program Manager, Engineering-Construction is responsible for planning and managing teams of internal staff and outside resources engaged in implementing and evaluating large-scale Capital Improvement projects and infrastructure programs, with significant District importance, visibility and cost impact. Programs typically entail substantial, multi-year resource commitments and significant staff involvement. Work requires program management expertise to integrate multiple interests and stakeholders in achieving successful program results. In-depth organization and process knowledge is frequently essential for ensuring program success. An incumbent also assists in planning and coordinating implementation of the District's strategic and business planning initiatives and processes. Program Manager, Engineering-Construction is distinguished from other project management positions that require knowledge and experience in environmental, maritime or other similar disciplines.
Essential Duties and Responsibilities
The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Manages and continually improves the District's multi-year CIP which supports the orderly development and/or improvement of new infrastructure assets. Ensures the delivery of this program. Organizes and chairs the CIP staff committee meetings which are conducted to rank proposed projects, evaluate modifications to existing projects, and evaluate new projects for recommendation to the Board of Port Commissioners for approval.
Manages and continually improves the District's AMP and MMP which integrates a multidisciplinary set of strategies to guide the maintenance of infrastructure assets, and focuses on the later stages of an asset's lifecycle; specifically maintenance, rehabilitation, and replacement. These assets include but are not limited to roads, piers, parks, facilities, and other marine structures.
Manages large-scale District-wide programs; formulates overall program goals; researches, develops and implements procedures to meet goals and service objectives; develops, recommends and manages program budgets, monitors performance against the project budget; develops and implements or recommends associated program policies and operating and administrative procedures; develops a program work plan; plans, prioritizes, organizes, implements and evaluates work activities to meet established overall program goals and objectives; analyzes alternative delivery methods or processes to meet program and service delivery goals, including conducting cost benefit and resource requirement analyses; ensures program compliance with all applicable District and outside agency requirements.
Plans and evaluates the performance of internal project team members; establishes performance requirements applicable to project requirements; regularly monitors performance and provides coaching for project performance improvement; provides performance evaluation feedback to team members' managers or recommends compensation and other rewards to recognize performance of assigned staff; recommends disciplinary action, up to and including termination, to address performance deficiencies, subject to management concurrence, in accordance with the District's Personnel Rules and Regulations, policies and labor contract provisions.
As program leader, defines project goals and objectives, convenes appropriate task forces and committees, develops agendas and facilitates meetings, develops and manages multi-year and annual work programs, negotiates, manages and expedites consultant contracts and monitors project status and progress; develops, prepares, and delivers reports, presentations, and workshops.
Evaluates the effectiveness of program activities and makes or recommends program modifications; monitors conformance with program/project budget and other requirements; prepares narrative and statistical program performance reports and recommendations.
Represents the program with senior management, project sponsor, consultants, contractors, stakeholders and the public.
May act for the department director in that individual's absence.
Knowledge of: 1. Advanced principles, practices and methods of program, administrative and organizational analysis, including work flow analyses and business process reengineering. 2. Project management methodologies, theories, and software. 3. Construction practices, constructability reviews, construction management, and alternative delivery methods. 4. General knowledge of Building Information Modeling (BIM) solutions. 5. Principles and practices on infrastructure management. 6. Advanced principles, practices, tools and techniques of program/project planning and management, including change management and control. 7. Principles and practices of public administration, including purchasing, contracting and maintenance of public records. 8. Principles, practices and methods of project budgeting and cost control. 9. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. 10. Principles, practices and techniques of group process facilitation and conflict resolution. 11. Principles and practices of sound business communication. 12. Principles and practices of effective management and supervision, particularly as applicable to project teams. 13. District Personnel Rules and Regulations, policies and labor contract provisions. 14. General knowledge of District operations and services.
Operate Project Management Software.
Effectively deliver presentations to the BPC and the public.
Effectively communicate across a broad spectrum of stakeholders.
Coordinate program activities with multiple stakeholders and facilitate development of consensus among diverse groups and individuals.
Exercise tact and diplomacy in dealing with difficult and sensitive people, issues and situations.
Establish and maintain effective working relationships with all levels of managers and staff, representatives of other agencies, consultants, contractors, the public and others encountered in the course of work.
Plan, organize, manage and direct a variety of complex program functions and activities to achieve program goals, objectives, timelines and deliverables over a multi-year period.
Analyze difficult and complex program, administrative, operational and organizational objectives and issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations.
Collect, evaluate and interpret appropriate and applicable data, either in statistical or narrative form.
Apply sound, creative problem solving techniques to resolve difficult program issues and problems.
Understand and apply laws, regulations, ordinances and policies applicable to program responsibilities.
Understand, interpret and respond to internal and external customer needs and expectations.
Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience.
Present conclusions and recommendations clearly, logically and persuasively to both internal and external program/project stakeholders.
Negotiate effectively on behalf of the department and the District.
Ensure the maintenance of all required files, records and documentation.
Exercise expert independent judgment and initiative in the recognition and resolution of complex and difficult problems within established policy guidelines.
MINIMUM REQUIREMENTS Education, Training and Experience: Graduation from a four-year college or university with a major in civil engineering, public or business administration, urban or regional planning or a closely related field; and at least five years of progressively responsible project management or program development, implementation and administration experience. Time served as a District Intern counts towards the years of experience. Licenses; Certificates; Special Requirements: A current, valid California Class C driver's license at time of appointment and maintained at all times thereafter in order to operate a vehicle on District business. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent in this position will be enrolled in the California DMV Pull Notice Program. The pull notice program provides information on the incumbent's driving record and Driver License status on a periodic basis to the San Diego Unified Port District. An employee assigned a District vehicle must acknowledge receipt and understanding of District Administrative Procedures covering the use of District vehicles. Possession of the Professional Engineering (PE) License in the State of California is preferred. If assigned to perform work at any of the District's maritime facilities the incumbent must be able to pass a background check in accordance with current Federal and State requirements
UNCLASSIFIED SERVICE This position meets one or more of the criteria for the unclassified service as outlined in San Diego Unified Port District Act Section 72.5(b), and as such is exempted from the classified service.
PHYSICAL AND MENTAL DEMANDS Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.
About Port of San Diego
Working for the Port of San Diego means being part of an organization that has served the people of California for over fifty years. The Port is a protector of the environment, an innovator for businesses and a host to millions of residents and visitors each year. Excelling in our various roles takes a team of over 550 dedicated employees.
The Port is a self-funded, public benefit corporation. While we have the authority to tax, we have not done so since 1970, instead relying on innovative business practices to sustain our agency and provide public service amenities.Our company culture reflects this spirit of independence and forward-thinking aimed at continuous improvement of community service.
In addition to the opportunity to build upon our dynamic waterfront and be part of a unique 21st Century Port, we offer an extensive benefits package, including health and dental insurance, paid leave, tuition reimbursement, gym access, commuter pass reimbursement and employer-matched retirement contributions.
Join our team, and help make the Port a memorable place for the millions of people who work, play or stay here each year.